About this role
Job summary
We are seeking an organised and motivated Child Death Review Coordinator to join the Safeguarding Team on a fixed-term basis for 12 months, working 30 hours per week. This is an important administrative and coordinator role supporting the statutory Child Death Review process across Somerset and Dorset. Travel will be expected.
The post holder will act as a central point of contact for sensitive and confidential information, coordinating with a range of partner agencies to support the Child Death Review process, including health services, local authorities, police and coroners. The role involves managing information, supporting meetings and maintaining accurate records to ensure the effective delivery of the Child Death Review function. This is an excellent opportunity for an experienced administrator who is highly organised, able to work with sensitive information and committed to improving outcomes for children and families.
Main duties of the job
The Child Death Review Coordinator provides specialist administrative support to the statutory Child Death Review process, ensuring that sensitive information is managed securely and statutory timescales are met. The role acts as the central point of contact for child death notifications and coordinates information gathering from partner agencies, including health services, local authorities, police and coroners. Key responsibilities include:
Managing and maintaining child death review records and the electronic Child Death Overview Panel (e-CDOP) system.Coordinating the collection of information from partner agencies and preparing case documentation for review meetings and panels.Organising meetings, preparing agendas, taking minutes and distributing actions and outcomes.Supporting the production of reports and including performance monitoring and governance requirements.Acting as a liaison between professionals and organisations involved in the Child Death Review process, ensuring effective communication and collaboration.Providing administrative support and advice to safeguarding leads and clinicians, while maintaining confidentiality and information governance standards at all times.This role requires excellent organisational skills, attention to detail and the ability to work with highly sensitive and sometimes distressing information in a professional and compassionate manner.
About us
Under the Model ICB Blueprint and the 10 Year Health Plan, ICBs will adopt a more strategic commissioning role, focusing on population needs, reducing inequalities, and delivering the three shifts as defined in the 10 year health plan, all while operating within strict financial limits. The new organisation will operate on a larger scale with a revised vision and purpose, managing a commissioning budget of around £8 billion. Our role as a strategic commissioner is to transform our local NHS through exceptional commissioning and build an innovative health system fit for the 21st century that truly meets our communities needs. Informed by high quality data and insights, we will radically re-imagine how we operate, making sure that every pound in our system delivers the best possible value for everyone we serve. We will encourage and support our people to grow and develop new skills and embrace new agile ways of working. Everyone is encouraged to contribute ideas, seek feedback, and take part in creating a listening and learning culture where insight leads to improvement. We will work as a team of teams, collaborating across services and professions to deliver the best outcomes for our communities. You will be encouraged, and expected to model inclusive behaviours, valuing diverse perspectives and helping to create a workplace where everyone feels respected, supported, and able to thrive.
Job description Job responsibilities
Please also refer to attached Job Description.
The post holder acts as the central point of contact for managing sensitive, confidential information regarding the statutory child death review function. They coordinate with partner agencies, handle e-CDOP (electronic Child Death Overview Panel) systems, and prepare documentation for panel meetings.
Key accountabilities
Information Management: Receiving notifications of child deaths, collecting data from agencies (police, coroner, health), and preparing case files for CDOP meetings.System Administration: Utilizing the e-CDOP system to track cases, maintain accurate records, and ensure information security.Communication: Acting as a liaison between professionals, including social care, health teams, and police.Meeting Support: Arranging and minuting child death review meetings.Support: Providing administrative support to lead clinicians and managers in the child death review process.Supporting the team with the management of projects, gathering information and undertaking enquiries as and when is necessaryThe job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.We work as a team of teams, recognising that improving health and care depends on strong collaboration across traditional boundaries. In this role, you will work flexibly beyond your immediate team, building relationships, sharing knowledge and connecting people and priorities to support joined-up working. This includes being proactive in reaching across organisational and team boundaries, contributing to shared goals, and taking a wider system view of your work.
Main responsibilities:
Provide specialist administrative support and advice to the statutory Child Death function and be the initial point of contact for all CDOP information received by the ICB. Completing the following duties:Sorting and prioritising all incoming mail and e-mail, distributing as appropriate and ensuring statutory deadlines are met.Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.Identifying gaps and escalating safeguarding concerns to Designated Nurses.Organising and planning events as necessary and collating supporting information material.Inputting, monitoring, checking and analysing data.Working with all team members in the collection of information for performance reporting.Running and collating reports which may include reports to the Child Death Review meetings, Child Death Overview Panels, Cluster Mortality Group, Quality Committee. Board and senior management as required.Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team.Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.Providing guidance and advice on relevant policies and procedures.To carry out other appropriate delegated duties as required.We work in a flexible and inclusive way to best support our colleagues, communities and partners. This means your role may involve a mix of working from different locations, including ICB offices, partner organisations, and community settings, as well as working from home. Some aspects of your role will require you to work in place meeting face to face with colleagues, patients, partners and providers to build relationships, understand local needs and support the delivery of high-quality care. At other times, you will be able to work more flexibly, including remotely, depending on the needs of the role and the work being carried out. We aim to support a healthy work life balance while ensuring we remain visible, connected and responsive to the communities we serve. You will be expected to work with your manager and team to agree a working pattern that supports both service delivery and your wellbeing.
Person Specification
Qualifications Essential
Please also see attached Person Specification. - Educated to diploma Level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience. - Significant administrative/ secretarial experience including initiating and maintaining office systems. - Demonstrable experience in dealing with the public and dealing with sensitive, highly confidential and distressing information. - Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and Powerpoint. - Understanding of Confidentiality and Data Protection Act. - Knowledge of NHS issues.
Experience Essential
Please also see attached Person Specification. -Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to colleagues and service users. -Ability to work under pressure in a busy working environment, with highly distressing information and able to accurately multi-task. -Effective team working. -Minute taking. -Ability to work without supervision. -Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines. -An ability to maintain confidentiality and trust. -Professional, calm and efficient manner. -Commitment to continuing professional development. -Positive and flexible approach to work.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name NHS Dorset
Address NHS Somerset Integrated Care Board
Wynford House
Lufton Way
Yeovil
Somerset
BA22 8HR
United Kingdom
Employer's website https://nhsdorset.nhs.uk/ (Opens in a new tab)