About this role
Surrey Police ServiceCourt Services Clerk (Clerk 3)Regular Full-TimeSurrey Police Service (SPS) is Surrey?s new municipal police agency. On November 29, 2024, SPS became the police of jurisdiction, and assumed responsibility and command for policing and law enforcement in Surrey. SPS is working to redefine policing with innovative new approaches and community-based solutions. It?s an exciting time as SPS continues to expand our team with talented people who want to help shape the future of policing in Surrey. To date we?ve hired over 550 police officers and over 450 civilian support staff and will grow to be one of the largest independent police services in Canada. Since day one, SPS has been intentional about building a culture that is inclusive, respectful and supportive, with a strong focus on employee wellness and career development.Position OverviewSurrey Police Service (SPS) has an exciting opportunity for a regular full-time Court Services Clerk (Clerk 3) to join our Court Services Unit in the Information and Evidence Management Section, within the Corporate Services Bureau. Reporting to the Court Services Manager and under the supervision of Court Services Supervisor, the Court Services Clerk provides administrative support to Court Services by sorting and processing incoming court documentation, actioning requests from the Court Registry and other stakeholders, and completing routine court-related administrative tasks.The position plays an important support role in the Court Services Unit?s workflow and helps ensure documentation and information are processed accurately in timely manner to support police, Crown Counsel and court requirements. The work involves moderately complex and diversified clerical duties and requires independent judgement and initiative within defined guidelines.Schedule / Hours of WorkThe anticipated schedule for this position is Monday to Friday (35 hours per week). Please note, the hours are subject to change based on operational needs and adherence to the Collective Agreement.Responsibilities Receives, sorts and processes incoming court documentation. Sorts and conducts initial review of various documentation for completeness, accuracy and priority, and prepares files for further processing by Court Liaison Officers. Updates and maintains information in police and justice systems and software, including PRIME and JUSTIN. Processes and distributes court notifications and other correspondence, including summonses, subpoenas and LENS. Handles bail money, court mail and other administrative duties in accordance with established procedures. Provides information and liaises with police members, Court Liaison Officers and other internal and external partners to support court-related processes. Prepares and assists in organizing and assigning classifications or numerical designations to documents and records. Maintains records, including data collection, maintenance, reconciliation, and balancing without requiring advanced accounting techniques. Provides advice and guidance to staff on new procedures and atypical issues. Explains departmental regulations and procedures as required. Assists other staff in their duties as needed. Performs related duties as required.Knowledge, Skills and Abilities Ability to communicate effectively both orally and in writing. Ability to understand and effectively follow oral and written instructions. Exercises independent judgement while performing job duties. Knowledge in business communication, office protocols, procedures, and equipment usage. Proficient in managing moderately complex records, efficiently generating reports, and performing precise calculations. Knowledge of filing and record keeping methods. Ability to follow routine procedures with minimal supervision. Provides accurate and factual information to others. Ability to establish and maintain effective working relationships with the public and staff. Ability to train and provide guidance to staff on exi