About this role
Job SummaryAbout the Position: Serves as an Office Administrator (Office Automation) at a lake project or Operations Project (OP) office. Responsible for providing administrative and clerical support and serving as the point of contact and primary source of information for administrative processing. Management may select at the GS-06 or GS-07 grade levels. Full performance is at the GS-07 grade level.
QualificationsWho May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-06 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing correspondence; maintaining files and records; making travel arrangements; maintaining inventory of records for hand receipt accounts on property; making credit card purchases; gathering budgetary data; prepare and monitor labor hours and fund requests; use automated personnel and timekeeping databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; making travel arrangements, initiating travel orders and vouchers, preparing travel funding requests for authorization. Serve as a government purchase card (GPC) holder for local purchases orders for the office; coordinate training requirements; assist in preparation and analysis of operating budget; use of various types of automated personnel databases to initiate personnel actions; knowledge of financial management systems to complete duties as a timekeeper to complete labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). GS-06 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). GS-07 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Major DutiesAssists with planning, preparing, and supporting meetings and conferences.Answers routine telephone inquiries, and/or refers to the appropriate staff. Communicates face to face with customers, by email, and with video conferencing technology such as Microsoft Teams.Provides administrative support for organization by preparing reports and other documents utilizing various types of programs and automated information systems.Gathers information by coordinating with various offices. Compile data for reports such as budget execution, program management, quality management, training status, and a wide variety of routine tracking, analysis and reporting products.Creates travel requests for the organization through an automated travel site in accordance with statutory requirements outlined in the Joint Travel Regulation.Coordinates travel arrangements, resolves discrepancies involving travel methods, appropriate types of leave while on official travel, and overtime and reimbursement errors.Prepares travel documents for Temporary Duty (TDY) Assignment, Permanent Change of Station (PCS), and invitational travel orders. Researches travel modes and accommodations, performs cost analysis, and recommends most efficient method of travel.Assists supervisors and other staff with questions regarding personnel related matters.Provides assistance to employees with various types of office automation to include printing and faxing. Retrieves documents, drafts correspondence, reviews documents for correct formatting, and transmits finalized reports.