About this role
Job summary
Are you an experienced admin individual looking for a new role in a fast paced Acute Mental Health Ward?
A new opportunity has arisen for a team secretary within the Ashurst Ward, Littlemore Mental Health Hospital, Oxfordshire.
We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support.
This role provides administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team ,
This is a full time role, Mon-Fri 9am-5pm (37.5 Hrs) per week.
Main duties of the job
The overriding duty of this role is to provide secretarial support to the Ward.
Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills. Sending and receiving of emails. Acting accordingly upon the content each email. Daily use of word and excel documents, creating and updating. Minute Taking
You will need to be able to communicate with people in a confident and positive manner as you work closely with the Ashurst Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must.
This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help.
About us
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"Our values are: "Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists may apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description Job responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person Specification
Qualifications - Academic/Skills/Professional Essential
GCSE A-C or equivalent in English and Mathematics
Desirable
NVQ Level 2 in Business & Administration
Further Training or Job Related Aptitude and Skills Essential
Microsoft Package experience Good understanding of the General Data Protection Act
Desirable
Desire to attend courses relating to role, as appropriate. Experience of Minute Taking Experience of using Rio
Experience Essential
Experience of working in an office environment
Desirable
NHS experience
Personal Qualities Essential
Good communication skills with an empathetic approach. Ability to work under pressure in a calm manner Flexibility in approach and able to follow and update the changing needs of the service/team.
Desirable
Desire to work in a Mental Health Setting Previously worked in a Mental Health Setting
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oxford Health NHS Trust
Address Littlemore Mental Health Centre
Sandford Road, Littelmore
Oxford
OX4 4XN
United Kingdom
Employer's website https://www.oxfordhealth.nhs.uk (Opens in a new tab)