About this role
1) GENERAL DESCRIPTION The position is responsible for assisting the Integrity Unit in all aspects of integrity management and compliance delivery. The Senior Executive / Executive will work closely with Integrity Managers to implement the Integrity Management Framework and reporting, including operational, subsidiaries, HQ corruption risks, and awareness campaigns. The Senior Executive / Executive will coordinate with various functional areas across the organisation, to ensure all integrity issues are identified, assessed, mitigated/managed, and monitored/reported effectively.
2) JOB DESCRIPTION Documentation and Record Keeping
• Assist in maintaining and updating records of integrity-related activities and training sessions.
• Help with the documentation of compliance reports and audit findings.
• Organize and file documents related to the Anti-Bribery Management System (ABMS) and other integrity policies.
Data Collection and Analysis
• Gather data from various departments to support integrity-related audits and reviews.
• Analyze data to identify patterns, risks, and areas for improvement.
• Assist in preparing presentations and reports based on data analysis.
Support in Training and Awareness Programs
• Assist in the preparation and dissemination of training materials and presentations.
• Help coordinate logistics for training sessions, workshops, and seminars.
• Participate in the delivery of integrity awareness training and workshops.
Communication and Outreach
• Draft and edit communication materials for internal campaigns, including newsletters, emails, and SharePoint postings.
• Support the development of content for the Integrity Unit's online platforms, such as SharePoint and Telegram.
• Assist in organizing events like Integrity Pledge ceremonies and Integrity Talks.
Compliance Monitoring and Reporting
• Help monitor compliance with integrity policies and procedures within the organization.
• Assist in conducting internal audits and assessments to identify areas of improvement.
• Prepare reports on compliance status and integrity initiatives for review by senior management.
• Assist in organizing meetings, preparing agendas and taking minutes.
• Communicate updates and reminders regarding integrity policies and procedures.
Administrative Support
• Provide general administrative support to the Integrity Unit, including scheduling meetings and managing correspondence.
• Assist in maintaining the integrity of internal databases and tracking systems.
• Support the preparation of presentations and reports for board meetings and other official gatherings.
Special Projects
• Participate in special projects as assigned by the Head of the Integrity Unit,
• such as risk assessments and development of new policies.
• Collaborate with other departments on cross-functional projects related to integrity and compliance.
• Assisst in the implementation of new initiatives aimed at enhancing the organization's integrity framework.
Learning and Development
• Take part in training and professional development opportunities to enhance knowledge of integrity and compliance.
• Prepare a report or presentation summarizing learnings and contributions during the tenure or when needed.
• Contribute ideas and suggestions for improving the Integrity Unit's processes and activities.
• Stay update on the new developments in the field of integrity and compliance.
3) JOB REQUIREMENT
• Bachelor’s Degree in Science, Risk Management, Governance, Law (LLB), Finance, Business Administration or Diploma in related field.
• Professional certifications like a Certified Integrity Officer (CeIO), Certified Risk Professional (CRP), or specialized programs such as the Certificate in Compliance will be an added advantage.
• More than five (5) years of working experience in the existing company.
• Strong interpersonal skills in risk assessment capabilities.
• Strong people skills and proficient communication skills.
• Sound understanding of regulatory guidelines and law.
• High levels of commitment, well organised and able to work independently.
• High levels of integrity and ability to maintain confidentiality.
• Good analytical skills to measure quantitative and qualitative findings. Eager to learn if do not possess qualitative analytical skills.
• Demonstrate proficient Malay and English language skills.
• Display pleasant, polite and patient character.