About this role
Job summary
To provide a comprehensive secretarial support service to consultants, junior medical staff, specialist nurses and medical secretaries, ensuring the highest level of confidentiality is maintained at all times.
The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking action in accordance with departmental policy.
Main duties of the job
To provide high quality audio-typing and word processing with medical terminology, as required by Medical and Nursing staff, ensuring that the work is completed in an efficient and timely manner for Oncology & Haematology Department.
To obtain investigation results and exercise judgement to ensure that medical attention is urgentlydrawn to abnormal results.
To ensure all information and messages received from patients, colleagues, clinical and managerialstaff are communicated efficiently and correctly.This can be of a sensitive or complex nature.
To act up in the absence of the Senior Team Secretary.
Respond positively and promptly to enquiries and problems received from patients, clinical staff and other agencies, using initiative to take appropriate action in accordance with departmental policies and procedures.
To accurately create records and update patient related information onto the computerised Careflow (PAS).
Assist with the training and induction of any new, or less experienced, secretarial/support staff.
Be familiar with and comply with all Trust and Departmental Policies and procedures.
Attend and participate in regular staff meetings.
To ensure effective contribution to the delivery of the organisation's objective any other duties commensurate with post as requested.
This job description is subject to review at any time in consultation with the post holder.
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description Job responsibilities
To provide high quality audio-typing and word processing with medical terminology, as required by Medical and Nursing staff, ensuring that the work is completed in an efficient and timely manner.
To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to abnormal results.
To ensure all information and messages received from patients, colleagues, clinical and managerial staff are communicated efficiently and correctly. This can be of a sensitive or complex nature.
To act up in the absence of the Senior Team Secretary, ensuring all duties are completed in an effective and efficient manner to ensure an optimum service is maintained at all times.
To provide cross cover for the secretarial team during absences.
Respond positively and promptly to enquiries and problems received from patients, clinical staff and other agencies, using initiative to take appropriate action in accordance with departmental policies and procedures.
Be committed to continual self-development and training to meet the requirements and further development of the specialty.
Respond in a professional and sensitive manner when dealing with confidential issues to patients, relatives, and other agencies.
To accurately create records and update patient related information onto the computerised Careflow (PAS).
Take responsibility for patient notes in the office pertaining to own work and tracking of notes.
Photocopying, scanning, faxing, enveloping and dealing with post as required by Team
Assist with the training and induction of any new, or less experienced, secretarial/support staff.
Be familiar with and comply with all Trust and Departmental Policies and procedures.
Participate in appraisals to agree/revise Personal Development Plans.
To work closely with Health Records Staff and Team members to ensure the development of an efficient Team to effectively support the Directorate/Department.
Attend and participate in regular staff meetings.
Compile and maintain an up-to-date secretarial job plan/cover folder for secretarial team.
To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
To ensure effective contribution to the delivery of the organisations objectives
Any other duties commensurate with post as requested.
This job description is subject to review at any time in consultation with the post holder.
Person Specification
Computer Literacy Essential
RSA/OCE Typing/Word Processing Medical Terminology Audio Transcription
Qualifications Essential
English Language C and above Maths C and above Microsoft packages
Desirable
Careflow (Pas) Clinical Web Portal
NHS experience Essential
Experience in NHS Admin
Desirable
Amspar
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name The Royal Wolverhampton NHS Trust
Address The Royal Wolverhampton NHS Trust
Wolverhampton Road
Wolverhampton
WV10 0QP
United Kingdom
Employer's website https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)