About this role
About the Company We are supporting an innovative, venture-backed startup operating at the intersection of genomic data, global health, pharmaceuticals, animal health, and agricultural technology.
The company is building a marketplace and brokerage for the exchange of non-human genomic data, working with organisations and senior stakeholders around the world.
As an early-stage company, the team is small, fast-moving, and highly focused. The founders regularly interact with senior government, healthcare, scientific, legal, and international stakeholders, making this a role where discretion, responsiveness, organisation, and sound judgment are essential.
About the Role We are looking for a highly reliable and proactive Executive Assistant to provide direct support to the founders. This is not a traditional high-volume administrative role. The workload may fluctuate but when something needs to be handled, it is often time-sensitive and important.
The successful candidate will be someone who can operate independently, understand priorities, communicate professionally, and handle sensitive information with absolute discretion.
Key Responsibilities Executive & Administrative Support ● Manage and coordinate calendars and meetings ● Monitor incoming emails and respond or flag items appropriately ● Ensure important messages and meeting requests are handled promptly ● Coordinate meetings with senior and international stakeholders ● Follow up professionally and persistently with contacts who have gone quiet ● Keep track of outstanding conversations, commitments, and follow-ups ● Prepare and organise documents for meetings and external stakeholders
Research & Ad-Hoc Support ● Conduct research and identify suppliers, services, venues, and other resources internationally ● Assist with organising events and travel-related requirements ● Research and coordinate local suppliers in international locations ● Support the founders with ad-hoc personal and professional administrative tasks
Notion & Documentation ● Maintain information and documentation within Notion ● Create, organise, edit, and share Notion documents ● Keep Notion records accurate and up to date ● Help ensure Notion remains the company's central source of information
Financial & Document Administration ● Organise and categorise company expenses ● Help turn expense information into useful data for weekly and monthly reviews ● Prepare documentation for accountants, tax advisors, and lawyers ● Manage sensitive documents and ensure deadlines are clearly tracked
Confidentiality & Information Security ● Handle highly sensitive business, legal, scientific, and personal information ● Maintain strict confidentiality at all times ● Exercise excellent judgment when dealing with sensitive communications and documents ● Follow appropriate data security and confidentiality procedures