About this role
SENIOR PAYROLL/BENEFITS TECHNICIAN One (1) Anticipated Vacancy Schedule: 8:00am-4:30pm, Monday-Friday (includes a .5hr of unpaid lunch)* Work Year: 260 paid days per year Salary Schedule: Confidential Salary Schedule *Successful candidates for qualifying positions (20 contracted hours per week or more) shall be required to enroll in one of the District's health insurance programs. JOB SUMMARY: Under the direction of the Director of Fiscal Services, perform a variety of technical accounting duties involved in the preparation, processing and maintenance of the District payrolls; assure that District employees are paid in an accurate and timely manner; perform technical duties related to various employee retirement and benefits programs; prepare and maintain a variety of records and reports related to assigned functions. ESSENTIAL FUNCTIONS:
• Perform a variety of responsible technical accounting duties involved in the preparation, processing and maintenance of the District payrolls; assure that District employees are paid in an accurate and timely manner; prepare monthly payroll report.
• Receive, audit, reconcile and process assigned payrolls; research and resolve discrepancies; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data; receive and review time sheets for completeness and accuracy; compile and maintain payroll data including salary adjustments, longevity pay, union benefits, stipends, W-4, leave balances, wage garnishments and related payroll information.
• Serve as a resource to District employees, County Office of Education, site staff and outside organizations to coordinate payroll process; resolve payroll discrepancies and provide information concerning salaries, deductions, earned vacation, sick days, leaves, voluntary deductions and other information as requested; provide training to school site employees related to the proper use of the automated system and proper completion of time sheets and related reports.
• Provide information and assistance to employees regarding benefit coverage, claims, enrollment and related procedures; respond to inquiries from current, retired and terminated District employees regarding the selection of contribution and benefits.
• Serve as District liaison between employees, insurance company, agents and others regarding District benefit programs; organize and maintain information, procedures and forms regarding insurance benefit programs provided by the District; distribute insurance forms and materials to employees; organize and coordinate benefit fairs; collect new enrollment forms and calculate and process rate changes for new year; update assigned computer system; notify vendors with updates and changes.
• Respond to employee inquiries regarding their retirement system; assist with the proper completion of paperwork and the setup of retiree benefits; maintain retiree files; collect and process payments; recalculate retiree benefits as appropriate; prepare letters related to retiree's cost of benefits and due dates when payments are required.
• Input employee data into County Office payroll database in accordance with established procedures; submit appropriate forms and documentation; maintain accurate employee records; input salary increases and employee terminations; update payroll cards, retirement and benefit information into County system.
• Prepare and maintain files, records and a variety of reports related to assigned functions; compose and type a variety of complex correspondence; complete employment verification forms.
• Prepare and sort payroll checks for mailing or distribution according to established procedures; process special payroll checks as needed.
• Enroll employees in COBRA; process COBRA documents according to established procedures; notify employees of COBRA rights upon termination.
• Operate a variety of office equipment including a printer, copier, calculator, computer and assigned software; drive a vehicle to various sites to conduct work.
• Attend a variety of meetings and workshops as assigned.
OTHER DUTIES:
• Assist auditors with providing supporting documents required for internal audits.
• Perform other duties as assigned.
KNOWLEDGE OF:
• Payroll, retirement and employee benefit policies, procedures, processes and forms. Preparation, maintenance, verification and processing of payroll records.
• District payroll policies and procedures.
• District employee benefit packages and insurance programs.
• Applicable laws, codes, rules and regulations.
• Record-keeping techniques.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Interpersonal skills using tact, patience and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Mathematical computations.
• PeopleSoft desired.
ABILITY TO:
• Perform a variety of responsible technical accounting duties involved in the preparation, processing and maintenance of the District payrolls.
• Respond to requests and inquiries from District employees regarding payroll, benefits and retirement processes and procedures.
• Interpret, apply and explain applicable laws, codes, rules and regulations.
• Monitor, adjust and reconcile payroll data.
• Assemble, organize and prepare data for records and reports.
• Make mathematical computations with speed and accuracy.
• Meet schedules and time lines.
• Maintain records and files and prepare reports.
• Type or input data at an acceptable rate of speed.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a variety of office equipment including a computer and assigned software.
• Complete work with many interruptions.
EDUCATION AND EXPERIENCE: Any combination equivalent to: two years of college-level course work in finance, accounting or a related field and four years of payroll or financial record-keeping experience. BA preferred. LICENSES AND OTHER REQUIREMENTS:
• Valid California Class C driver's license and current auto insurance.
WORKING CONDITIONS: ENVIRONMENT:
• Office environment.
• Driving a vehicle to conduct work.
• Constant Interruptions
PHYSICAL DEMANDS:
• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Seeing to read a variety of materials.
• Sitting for extended periods of time.
• Reaching overhead, above the shoulders and horizontally to file materials.
Board Approved: 1/10/2017 Board Approved: 1/10/2017