About this role
Job summary We are looking for an enthusiastic individual to join our team. As anAcute Medicine Secretary you would provide administrative and secretarial support to consultants, doctors, nurses, and the wider Acute Medicine team within a hospital setting. The role helps ensure patient information, appointments, correspondence, and clinical records are managed efficiently to support high-quality patient care.
Main duties of the job Providing secretarial support to Acute Medicine consultants and clinicians. Typing and processing clinic letters, discharge summaries, and medical reports. Managing diaries, meetings, and clinic schedules.Coordinating patient appointments and referrals. Handling telephone and email enquiries from patients, staff, and external organisations. Maintaining accurate patient records on hospital systems.Filing, scanning, and managing confidential documentation. Tracking investigations, results, and correspondence as directed. Supporting service audits, data collection, and reporting requirements. Liaising with GP surgeries, community services, and other hospital departments. A flexible approach to work is required and an ability to get on with others in a team based environment.
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Job description Job responsibilities
Have a look at the job description and if you like what you see then apply today.
Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution, your NHS needs you!!!
For further details regarding the job role please see the attached Job Description and Person Specification.
Person Specification
Qualifications Essential
Typing, Audio and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience GCSE English Language Grade C or equivalent
Desirable
Medical secretary qualifications Shorthand minimum 90 wpm 4 GCSE Grade C or equivalent NVQ III or equivalent AMSPAR - Medical Terminology Certificate Stage 1 - Management Development or equivalent D32/33 Assessor Award or equivalent
Experience Essential
Recent Medical Secretarial experience Knowledge of medical terminology Knowledge of PAS Knowledge of 18 week RTT pathway
Knowledge, skills, aptitudes Essential
Ability to complete tasks accurately and efficiently. Ability to work on own initiative and prioritise workload to achieve deadlines. Good written and verbal communication skills. Competent Microsoft Word User. Ability to communicate and work in a team Awareness and Knowledge of the dignity in care agenda. Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
Validation of 18 week RTT pathway
Specific Requirements Essential
Conscientious in standard of work produced Ability to work under pressure Clear understanding of the importance of confidentiality
Desirable
Readiness to try new things Adaptable to change
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name United Lincolnshire Hospitals NHS Trust
Address Pilgrim Hospital
Boston
PE21 9QS
United Kingdom
Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)