About this role
Document Controller – Roles & Responsibilities • Manage Electronic and Hardcopy Documents • Take full ownership of document management activities throughout the project lifecycle until project handover, close-out, cancellation, or suspension.
• Receive and Acknowledge Documents • Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through the EDMS/Project Connect system.
• Perform Document Quality Checks • Review document numbers, revisions, metadata, and compliance requirements to ensure document accuracy and completeness.
• Scan and Upload Documents • Convert hardcopy documents into electronic format and upload them accurately into the Electronic Document Management System (EDMS).
• Control Document Distribution • Distribute documents internally and externally through approved collaboration platforms, portals, and submission systems according to distribution matrices.
• Maintain Filing and Record Systems • Organize, index, classify, and maintain master copies of documents in both physical and electronic filing systems.
• Manage Document Revisions • Ensure only current document versions are available for use, while superseded versions are properly identified, archived, and removed from active files.
• Prepare and Issue Transmittals • Create, review, and process document transmittals for both internal and external stakeholders and ensure timely electronic submission.
• Support Project Close-Out and Archiving • Validate, organize, and prepare project documentation for final handover, archiving, and records retention requirements.
• Ensure Document Control Compliance • Promote adherence to document control procedures, maintain document integrity within the EDMS, and support governance, accessibility, and retention requirements across business units.