About this role
Subcontract Admin II
Job Description: What’s it like working for a company where you are treated as more than a number? Empowering. As a Subcontract Administrator II, you will play a key role in managing subcontracts, from soliciting proposals to negotiating terms and monitoring performance. Our BAE Maritime Solutions team is currently looking for a Subcontract Administrator II to support the San Diego ship repair business. Ship repair is a fast-paced, demanding, and rewarding field; BAE is looking for candidates who would like a career with our team where they will thrive in this environment. Maritime Solutions is part of America's leading ship repair, modernization, conversion, and overhaul company, providing both commercial and government customers excellence in service. As a Subcontract Administrator II, you will be part of an integrated team to procure subcontractor spend in the hundreds of millions across a very diverse set of subcontractors and commodities/categories. Essential duties and responsibilities include: • Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team including in-depth understanding of the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). • Influence cross-functional teammates to manage supplier relationships and overall subcontractor performance including technical, quality, and overall contract performance. • Drive completion of activities in support of subcontract administration need by dates. • Take the lead in identifying potential sources of required goods or services, develop and issue Requests for Quotations (RFQs) or Requests for Proposals (RFPs), develop evaluation criteria, manage the source selection and make/buy process through reviewing and evaluating proposals, negotiate subcontractor proposals, and document subcontract files in compliance with applicable laws and procurement policies. • Develop and prepare subcontracts, or subsequent contract modifications, of multiple contract types and of varying complexity for goods and services with U.S. and international suppliers that are in accordance with applicable laws, legislation, Department of War (DoW) contracting regulations, and program special provisions. Document subcontract files in accordance with established Procurement policies and procedures; develop and negotiate all subcontract changes. • Develop and negotiate subcontract terms and conditions, as well as special flow-down terms and conditions, including estimated cost/price, delivery, quality, and performance requirements. • Document negotiations in accordance with Procurement policies and procedures. • Perform price and cost analysis in accordance with DoW contracting regulations. • Full accountability to lead and manage timely execution of subcontracts modifications and ensure effective subcontractor performance through the period of performance by monitoring and managing the overall performance of subcontractors to support the achievement of contract, technical, schedule, quality, and financial performance objectives. • Perform subcontract closeout in accordance with established Procurement policies and procedures. • Able to assess, prioritize, drive issues to closure, and be assertive when required. • Exercise discretion and independent judgment in the performance of duties. • Exhibit best practice work habits and collaborate with other team members to promote operational excellence in a product development environment. • Develop, negotiate, and execute related agreements, such as non-disclosure agreements and letter subcontract actions, or strategic agreements such as teaming agreements. • Engage with subcontractors, build internal and external relationships, develop new subcontractors and advanced commodity strategies, and manage subcontractor activities through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, and participate in fact-finding activities pertaining to subcontractor safety, quality, and performance execution. Drive BAE Partner2Win initiatives and evaluate supplier performance relative to cost, delivery, integrity, quality, performance objectives, contract compliance, and other factors. • Effectively communicate internally and externally, build mutually beneficial relationships, continue to advance knowledge of procurement compliance, and proactively adopt best practices and support new initiatives. • Responsible for continuous improvement (root cause and corrective action) to optimize team performance and subcontractor performance.
Required Skills and Education: • Bachelor's Degree with 2 years or more of related work experience in defense/government contracting and supplier management, or equivalent education/experience • Strong experience negotiating, executing, and managing subcontracts • Familiarity with defense industry and regulations, as well as the understanding of the role of subcontractors in complex industries • Experience leading major procurement efforts in a DoW contracting environment • Experience and ability to maintain compliance with DoW contracting regulations including FAR/DFARS • Understanding/knowledge of CPSR audits and requirements • Comprehensive understanding of subcontractor solicitations and bid analysis/process • Strong working experience generating, negotiating, and executing major subcontracts/purchases • Ability to make strategic decisions/demonstrate critical thinking using sound judgement while complying with company policies/procedures and applicable state and federal laws and regulations • Ability to exhibit sound interpersonal and collaboration skills while interfacing, coordinating, and negotiating with company personnel, customers, and suppliers • Proficient with Microsoft Office Suite (Microsoft Excel, PowerPoint, Word, and Outlook)
About BAE Systems Platforms & Services Posting: BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Preferred Skills and Education: • Willingness and desire for continuous improvement with effective problem-solving abilities • Detailed-oriented with excellent time management/organizational skills • Effective communication skills (verbal and written) • Ability to find win-win solutions; a “make it happen” attitude • Ability to read and interpret ship specifications and work items • Familiar with NAVSEA standard items
Benefits Information: Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).