Recruitment Executive @ Kempinski Hotels

This position is responsible for assisting in sourcing, attracting, and recruiting candidates for open positions in the hotel, as well as coordinating day-to-day talent acquisition and onboarding operations. The Recruitment Executive acts as a key operational contributor in promoting the hotel and brand as an employer of choice while supporting other HR functions. Recruitment & Sourcing: Supports the execution of talent sourcing strategies to identify, attract, and hire suitable candidates for hotel roles. Regularly updates the recruitment tracker, headcount reports, and talent database. Posts vacant positions on the Kempinski Career Site Screens applications, conducts initial interviews, and coordinates reference checks for shortlisted candidates. Communicates regularly with Department Heads and Hiring Managers regarding ongoing hiring status and candidate updates Prepares employment contracts under the guidance of HR leadership. Maintains professional correspondence with candidates, recruitment agencies, and educational institutions in a timely manner. Proactively utilizes social media platforms and job portals (e.g., LinkedIn, Kempinski Career site) to source talent. Assists in organizing and participating in career fairs, localization programs, and career open days. Coordinates with external agencies for high-volume recruitment needs as directed by HR management. Onboarding & Travel Coordination: Coordinates to books travel arrangements and flight tickets for new joiners. Oversees onboarding logistics upon candidate arrival, including airport transfers and liaising with the Accommodation Manager for room assignments. Prepares and sends internal arrival announcements to relevant departments. Ensures new joiners are welcomed, complete necessary employment paperwork, and receive a seamless orientation experience. Communicates new hire start dates to Department Heads and the Training department. Administration: Prepares and hands over complete new-hire files (signed contracts, passport copies, photos, references, medical reports, etc.) to the HR Payroll team. Prepares contract addendums and updated job descriptions for internal promotions. Supports HR leadership with additional departmental projects, employee engagement events, and operational tasks as required.