About this role
We are seeking a highly organized Operations Assistant to provide high-level administrative and operational support to a fast-growing, strategic, and execution-focused business. This role will help streamline daily operations, manage priorities, and ensure smooth communication with internal and external stakeholders.
The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities across scheduling, communication, operations, and light finance.
Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.
Key Responsibilities:
Executive Support
Manage and organize the executive inbox, prioritizing emails and drafting responses when appropriateMaintain and coordinate calendar scheduling, meetings, and appointmentsPrepare meeting agendas, track action items, and follow up on deliverablesAssist with prioritization and task management for key initiativesOrganize files, documents, and shared drives for easy access and collaborationOperations & Coordination
Coordinate communication with internal teams and external partnersAssist with project tracking and operational follow-upsMaintain organized documentation and operational processesSupport workflow management across ongoing projectsOwn monthly data collection from brand contacts, including first-pass follow-ups on missing files (ongoing responsibility in collaboration with leadership)Finance & Administrative Support
Assist with monthly invoicing and billingMaintain basic QuickBooks recordsManage the commissions process end-to-end: pull monthly reporting, match invoices, issue commissions, track payments, and reconcile recordsSupport documentation for client billing and reportingSales & Outreach Support
Provide telesales support, including outreach to prospectsAssist with CRM updates and tracking sales activitySupport lead generation and follow-up communicationsRequirements
3+ years of experience as an Executive Assistant, Operations Assistant, or CoordinatorStrong organizational and time management skillsExcellent written and verbal communication skillsExperience supporting senior executives is highly preferredComfortable handling confidential informationAbility to manage multiple priorities in a fast-paced environmentPreferred Tools & Experience
QuickBooks (basic invoicing and tracking)CRM systems such as Salesforce or HubSpotGoogle Workspace (Gmail, Calendar, Docs, Sheets, Drive)Microsoft 365 / OutlookProject management tools (Asana, ClickUp, Notion, or similar)Key Traits
Highly organized and detail-orientedProactive and solutions-focusedStrong follow-through and accountabilityBenefits
Food Allowance Government Benefits 13th Month pay Work Equipment Night Differential if applicable (10% of hourly rate) 20 Leaves (after 6 months) Holiday pay (200% on Regular holidays; 130% on Special holidays) Overtime pay (max of 10.25 hrs/day) Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) HMO (after 6 months)
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