About this role
Experience
• Proficiency in English; French is a plus • Politeness, good organizational skills, reliability, and attention to detail • Flexibility and honesty • Experience in a similar position is valued • Strong computer skills • Management/supervisory experience • Knowledge of health standards and HACCP required Skills & Knowledge
• Ability to work with people at all levels in the organization, supporting teamwork • Strong communication skills, both verbal and written • Excellent organizational skills with the ability to plan, organize, and analyze to achieve successful results • Strong analytical and problem-solving skills • Positive attitude • Ability to handle multiple tasks and priorities, proactive in planning with the team to understand daily priorities, resources, and goals Education
• Desirable: Book-keeping or accounting background ESSENTIAL FUNCTIONS General Responsibilities
• Ensure all items from vendors are accurately and timely posted into Birchstreet as required by the business. • Conduct price studies independently. • Prepare and fill reports needed by Procurement or Accounting. • Communicate effectively with vendors and the Operations Team to gather information. • Provide reporting information and supporting documentation as needed by the business. • Assist and support the Operations, Procurement, and Accounting Teams. • Assist in developing and monitoring key internal controls to ensure adherence to management policies and procedures. Function and Responsibilities
• Inventory goods and products and manage stock. • Anticipate and reorder products before stock runs out. • Request quotes from suppliers. • Maintain relationships with colleagues to understand their needs and priorities. • Monitor compliance with the allocated procurement budget. • Ensure timely delivery. • Control the quantity and quality of products, food items, and other goods. • Distribute products in F&B services. • Keep records of orders. • Maintain regular presence according to MVW standards, based on hotel needs. • Maintain high standards of presentation and dress, including wearing a uniform and badge. • Comply with MVW standards and regulations to ensure a safe and efficient work environment. • Use existing programs for invoice transmission and daily/periodic maintenance of supply costs. • Maintain an up-to-date entry control log. • Report to the manager in case of purchasing process issues. • Check receipt invoices against orders to ensure quality, weight, and specifications. • Enforce the First-in/First-out procedure to ensure proper rotation of perishable goods. • Conduct end-of-period inventories according to Food and Beverage and accounting SOP standards. • Carry out or delegate daily administrative, organizational, and health tasks. Inventory Management
• Receiving Deliveries: Check and sign for deliveries, ensuring received goods match purchase orders. • Inspecting Goods: Examine deliveries for damage or discrepancies and report any issues. • Storing Items: Organize and store received goods, ensuring proper labeling for easy access. • Condition of Stores: Implement and control access to stores. • Inventory Tracking: Maintain accurate records of inventory levels, enter data into inventory management systems, and perform regular stock checks. Stock Control
• Replenishing Supplies: Monitor stock levels and reorder necessary items before they run out. • Issuing Supplies: Dispense supplies to hotel departments as requested and record transactions. • Managing Stock Rotation: Implement first-in, first-out (FIFO) procedures to minimize waste and ensure freshness of perishable items. Documentation and Reporting
• Maintaining Records: Keep detailed records of all transactions, including receipts, issuance, and transfers of inventory. • Reporting: Prepare inventory reports for management, highlighting issues like low stock levels, discrepancies, or potential improvements. Organization and Cleanliness
• Organizing the Storeroom: Keep the storeroom clean, organized, and free of hazards. • Labeling: Ensure all items are clearly labeled with accurate descriptions, dates, and stock levels. Coordination and Communication
• Liaising with Suppliers: Communicate with suppliers regarding orders, deliveries, and any issues. • Coordinating with Departments: Work closely with other hotel departments to understand their inventory needs and ensure timely provision of supplies. Compliance and Safety
• Following Procedures: Adhere to hotel policies and procedures regarding inventory management and storage. • Health and Safety Compliance: Ensure all storage practices comply with health and safety regulations and MVW policies, particularly for food and hazardous materials. Miscellaneous Duties
• Assisting with Audits: Participate in periodic inventory audits and assist auditors with necessary information. • Training Staff: Train new or junior staff on storeroom procedures and inventory management systems. EMPLOYEE RESPONSIBILITIES AND EXPECTATIONS
• Safety Standards: Enforce safety standards at all times to ensure a safe working environment. Department Meetings: Attend department meetings regularly. • Issue Reporting: Inform the manager promptly of any delicate or sensitive issues. • Break Times: Respect required break times. • Work Schedule: Be able to work any time slot, including weekends and holidays. • Resort Practices and Procedures: Adhere to resort practices and internal procedures. • Presentation Standards: Ensure appropriate clothing style and comply with MVW presentation standards. • Daily Training: Attend and facilitate the '15-Minutes Training' daily. • Performance Standards: Apply the 25 Performance Standards daily. • Communication: Develop and maintain positive communication with colleagues, managers, and other hotel departments. • Flexibility: Be flexible to assist other departments as needed, subject to manager approval. • Request Handling: Forward all requests to the appropriate department or individual promptly. • Additional Tasks: Perform any other tasks as requested to support the smooth operation of the resort.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.