About this role
Job Description: Procurement Operations
• Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance • Ensure all procurement activities are completed within the required timeline and budget • Coordinate with end-users to understand and fulfill purchasing requirements
Supplier Management
• Source, evaluate, and recommend suppliers in accordance with company policies • Maintain and update the approved supplier database • Monitor supplier performance in terms of quality, delivery, and service
Cost Management & Negotiation
• Negotiate pricing, terms, and contractual agreements with suppliers • Identify opportunities for cost savings and value improvement • Conduct market analysis to benchmark pricing and supplier competitiveness
Compliance & Governance
• Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements • Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest • Maintain proper documentation and audit trails for all procurement transactions
Purchase Order Administration
• Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix • Monitor PO status and follow up on deliveries to ensure timely fulfillment • Resolve discrepancies related to pricing, quantity, or specifications
Inventory & Stock Control
• Assist in stock-taking activities as required.
• Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive before stockouts occur.
• Support the coordination between purchasing and students for uniform measurement activities.
Job Requirement:
Education
• Diploma in Business Administration, or a related field Experience
• Minimum 2years of relevant experience in procurement or purchasing • Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage Competencies
• Strong negotiation and vendor management skills • Good analytical and problem-solving abilities • High level of integrity and professionalism • Effective communication and interpersonal skills • Ability to manage multiple tasks and meet deadlines