About this role
We are looking for an Administrative Assistant with over 2 years of experience in administration for our client. What are your tasks? Keep agendas up-to-date and ensure consistency amongst Executives’ activities Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc. Arrange travel plans (flights, hotel reservations etc.). Format documents and send e-mail/letters Assist with the preparation and the formatting of presentations (PowerPoint) Keep our SharePoint up-to-date with meeting materials etc. Keep our contact database up to date Follow up of contracts with external parties and ensure their appropriate recording in the contract database. Collecting and providing all relevant information for internal/external meetings Sending outlook invitations and tracking replies Gathering working documents, preparing meeting folders and checking presentations’ accuracy Organizing Microsoft Teams meetings when relevant Ordering lunches Setting up meeting rooms for calls and face to face meetings Answer phone calls and welcome visitors Skills & Competences: You possess a degree/diploma/certificate in Administration or relevant At least 2 years of experience Past experience of working in an international environment is an asset Excellent spoken and written in English, dutch and french is a prerequisite Excellent computer skills (Word, PowerPoint, Excel...) Team worker Being proactive Good oral and written communication abilities Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous Eager to learn Able to respect deadlines and tight timing