About this role
R.J. Corman Railroad Group is currently seeking an organized and detail-oriented Events Coordinator to join our team in Nicholasville, KY.
Responsibilities:
Event Planning & Coordination:
Coordinate and oversee all aspects of assigned events, including:
• Collaboration with internal departments and service providers.
• Logistics, parking, and transportation arrangements.
• Lodging accommodations and travel schedules.
• Rental equipment and services.
• Event signage.
• Vendor sourcing, contract management, and oversight.
• Invitations and promotional materials.
• Safety and security planning.
• Event setup, teardown, and cleanup.
• Reservations and attendee confirmations.
• Space planning and event layouts.
• Venue coordination and hospitality orders.
• Entertainment arrangements.
• Event décor and decorations.
Inventory & Equipment Management
• Maintain and organize inventory for all R.J. Corman event supplies.
• Coordinate the maintenance, operation, and cleaning of event equipment.
• Identify and address safety and operational concerns.
• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
• Schedule, perform, and document maintenance activities for all event equipment.
• Inventory and replenish supplies as needed in Command Centers.
• Conduct monthly inventory and equipment audits.
• Maintain and update equipment records within Fleet Manager.
• Ensure Department of Transportation (DOT) compliance for all vehicles.
• Regularly clean and audit storage buildings and equipment storage areas.
Additional Duties
• Maintain and coordinate the employee pool vehicle fleet.
• Assist the Hospitality Services Manager with additional duties and special projects as assigned.
Specialized or Technical Knowledge, or Education and Experience:
• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
• Three to five years of related experience preferred.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience maintaining databases and records.
• Familiarity with modern office communication and telephone systems.
• Strong organizational, problem-solving, and attention-to-detail skills.
Physical Requirements:
• Ability to travel as required.
• Availability to work evenings and weekends as needed.
• Ability to lift and move equipment weighing up to 50 pounds.
• Ability to operate and perform basic maintenance on facilities and event equipment.
Environmental Conditions:
• Primarily office-based environment with periodic work at event sites and storage facilities.
Benefits: R. J. Corman Railroad Group, LLC is committed to providing its full-time employees and their families with quality benefits. R. J. Corman offers the following:
Full-Time Team Members:
• Immediate Eligibility Starting Day One of Employment:
• Medical, Dental, Vision Insurance
• PTO (Paid Time Off) Accrual
• 8 Paid Holidays Per Year
• Veteran's Day is a Paid Holiday for US Veterans
• Voluntary Supplemental Life Insurance
• Voluntary Short and Long-Term Disability
• Voluntary Accident Insurance
• FSA and HSA Options
• 401K Employer Match
• Paid Maternity Leave
• Group Life Insurance
All Team Members:
• 401K Retirement Savings Plan
• Referral Bonuses
• Employee Discounts from Various Suppliers
• Employee Assistance Program
• Annual Boot Voucher
• Company Provided PPE
• Prescription Safety Glasses Allowance
R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affirmative Action employer that is committed to a safe and drug free workplace. R.J. Corman performs pre-employment criminal background checks and substance abuse testing which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R.J. Corman a safe and drug free company.