About this role
Overview
We are seeking an experienced Immigration Virtual Assistant who can hit the ground running with minimal supervision.This role is not entry-level — you must already have hands-on experience completing U.S. immigration forms and working with supporting documentation.You will support a busy immigration law office by handling the most time-consuming backend work, allowing the in-office team to focus on client interaction.Key Responsibilities
Immigration Forms (CORE)
Complete U.S. immigration forms accurately and independently:
N-400 (Citizenship)
I-130 (Family Petition)
I-485 (Green Card)
I-601A (Waiver)
Review client intake information and input into systems
Ensure all data is correct, complete, and consistent across forms
Document Management
Review and organize client documents (passports, tax docs, etc.)
Identify missing documents and follow up with clients
Extract key information (e.g. passport numbers, travel history, I-94)
Work within Google Drive to manage files
Client Communication (Light)
Send simple follow-ups (mostly written)
Request missing documents
Clarify unclear information
Use Spanish when needed (or tools like Google Translate if required)
Translation Support
Translate forms and documents into Spanish
Assist with bilingual communication where necessary
Tools & Systems
Google Drive / Docs
Immigration software (any of the below is a plus):
e-Immigration / Serenade
Docketwise
Filevine
Imaginiti
Requirements (NON-NEGOTIABLE)
3–4+ years experience in U.S. immigration work
Proven experience completing immigration forms (not just reviewing)
Strong understanding of:
USCIS processes
Immigration documentation
Ability to work independently without constant questions
Strong attention to detail
Nice to Have
Spanish (preferred but not always required)
Experience with immigration software
Experience working remotely
Hours & Flexibility
Starting at 10 hours/week
Flexible schedule (task-based)
Must meet deadlines (e.g. forms completed within 1–2 days)
Growth Opportunity
Hours will increase based on performance
Potential for long-term ongoing work