About this role
• The Assistant of President Director Office role act as a high-level strategic partner and operational force multiplier who maximizes the executive's efficiency and ensures the organization executes its highest priorities align teams with company goals, and act as a filter for information so the executive can focus on top-level decisions. Executive Assistant
• Provide proactive and seamless day-to-day executive-level administrative support to the Managing Director, including complex diary, travel, and inbox management. • Assist with complex reports, presentations, engagement letters and general correspondence • Serve as the primary point of contact for internal and external stakeholders, ensuring timely communication and follow-ups ensuring the smooth and tactful handling of client queries • Manage confidential documentation and support operational processes to ensure the smooth running of the business • Draft, review and send communications on behalf of the FME Indonesia Country Manager • Arrange international and interstate travel, accommodation and itineraries • Manage expense report co-ordination, implementing appropriate filing mechanisms • Create and manage agendas, team-wide PowerPoint packs, time keeping and following up on actions for weekly, monthly and quarterly meetings Country Manager & President Director Office:
• Provide executive support; act as a trusted advisor, preparing briefs and research to guide choice • In charge of inefficiencies and streamlines process workflows, continuous improvement project to boost team productivity and coordinate the delivery key projects, business partner initiatives and business development activities • Prepare reports, proposals, presentations, and other client-facing materials with exceptional attention to detail. • Set the Country Manager & President Director business agenda, track action items, and ensure no action commitment from business partners is missing • Act as culture guardian; monitors team morale, champions company values, and models good leadership • Tracks business cross-functional initiatives, ensuring deadlines are met and resources are used well • responsible for overseeing corporate contract governance, tracking agreement lifecycles, and ensuring the continuous validity and compliance of all legal documentation • Lead and coordinate the Company events e.g. Employee Townhall, Kick Off Meeting, Business Mid-Year / Year End Meeting • Responsible for coordinating and overseeing commercial administrative tasks delegated to managed service vendors to ensure operational efficiency and compliance Others:
• Other projects/tasks and ad-hoc request those may assign by Direct Superior • Obey the health and safety guidelines as per guided by Crisis Management team when doing his/her job inside or outside the organization. • Obey the Fresenius Medical Care Compliance and Company Regulation Network:
• Internal: Cross FME function within Indonesia and potentially Global • External: Company Vendor such as Legal Counsel (for the invoice, purchase order), Event Organizer (Company Event), Translator and Country Manager’s Clients (for meeting/event arrangement) and managed service vendor