About this role
Job summary
To provide a high quality, comprehensive administrative service to the Resilience Team and Clinical Site Management Team.
Communicate sensitive information effectively and appropriately on behalf of the Deputy Divisional Director for Capacity, Flow and Resilience, Head of EPRR, Head of Clinical Site Management and the wider Clinical Site Team and Resilience Team to colleagues in the Trust as well as external agencies and organisations.
Support to ensure Operational Site Meetings, run effectively with appropriate action and note taking.
Ensure that a robust Tactical and Strategic on call rota is in place and is kept up to date.
Main duties of the job
1. Provide business support to the Deputy Divisional Director for Capacity, Flow and Resilience, Resilience team and Clinical Site Management team.
2. Work closely with the Resilience team and Clinical Site team, helping to support the smooth running of the two services.
3. Attend the daily Operational Site Meetings, recording concise and clearactions agreed and disseminating these in a timely manner.
4. Develop and maintain the Tactical and Strategic On-Call rotas. Overseeing the rota on Healthroster and ensuringappropriate and timely sign off.
5. Coordinate the setup and booking of delegates onto appropriate Resilience Teamtraining modules.
6. Recommend, initiate, and improve administrative system to support thesmooth running of the site offices and Resilience Team.
7. Act as a port of call for enquiries to the Deputy Divisional Director for Capacity, Flow and Resilience, Head of EPRR and Head of Clinical Site Management. Be responsible for dealing with all correspondence andtelephone queries, prioritising as appropriate, dealing effectively with bothroutine and non-routine enquiries. in a sympathetic, effective, timely andconfidential manner.
8. Support the Resilience Team with annual assurance processes for EPRR.
9. Support the Resilience Team with ongoing and future resilience related projects.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications Essential
Educated to GCSE level or equivalent including English and Maths. NVQ level 3 in Business Administration or proven equivalent level of knowledge and experience
Desirable
Understanding of Clinical, EPRR and Security terminology Emergency Planning Qualification
Experience Essential
Significant experience of supporting at Senior Manager level in a large organisation. Proven experience of independent administration duties in NHS or similar large complex organisation Experience of supporting projects / undertaking delegated projects. Experience of working with the public and handling difficult situations. Experience of managing competing demands in a pressured environment
Desirable
Demonstrate advanced secretarial experience, preferably within the NHS. Demonstrate detailed understanding of relevant Emergency Planning legislation
Skills / Knowledge / Abilities Essential
High level of discretion, tact and diplomacy Accurate minute taking and transcription Excellent written, verbal and listening skills across the range of staff groups and stakeholders
Desirable
Experience and ability to demonstrate good customer service skills. Proven ability to undertake and manage sensitive communications Approachable Self Motivated Demonstrates a level of flexibility.
Other Essential
Ability to travel independently between sites in a timely manner as required in post.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name East Sussex Healthcare NHS Trust
Address Conquest Hospital
The Ridge
St Leonards on sea
TN37 7RD
United Kingdom
Employer's website http://jobs.esht.nhs.uk/ (Opens in a new tab)