About this role
Job summary
Project Assistant - 28 hours
The Project Assistant plays a key role in supporting the Staff Health & Wellbeing and Colleague Experience portfolios within the Organisational Development Service. The role focuses on delivering high-quality administrative, coordination and communication support that helps create a positive workplace culture and enhances staff experience across the Trust.
You will act as a first point of contact for the Inclusion and Colleague Experience Team, managing shared inboxes, responding to queries, organising meetings, taking minutes, maintaining records, and supporting the delivery of wellbeing, engagement and inclusion initiatives. The role also involves coordinating events, assisting with staff surveys, supporting internal communications, managing social media messaging for wellbeing campaigns, and helping facilitate key engagement activities such as focus groups, welcome sessions and long-service celebrations.
This is a varied and fast-paced role suited to someone highly organised, confident communicating with staff at all levels, and passionate about improving colleague experience. You will work collaboratively across departments, contribute to project delivery, and help ensure staff have access to the resources, support and opportunities that enable them to thrive at work.
Main duties of the job
Act as the first point of contact for the Inclusion and Colleague Experience Team, managing shared inboxes and responding to routine queries.
Provide comprehensive administrative support, including organising meetings, preparing agendas, taking minutes and maintaining accurate action logs.
Coordinate wellbeing and engagement events, training sessions, roadshows and focus groups, ensuring venues, materials and logistics are well managed.
Support staff engagement activities such as the NHS Staff Survey, People Pulse, corporate welcome sessions and long-service awards.
Maintain and update departmental records, databases and filing systems, ensuring information is accurate and secure.
Assist with internal communications, including drafting wellbeing newsletters, updating intranet pages and supporting social media messaging for campaigns.
Liaise with internal teams and external providers to help deliver wellbeing, inclusion and engagement initiatives.
Provide general project support, helping monitor actions, deadlines and progress across key programmes.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
Between 27-33 days of annual leave plus bank holidays NHS pension scheme membership Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further NHS Staff discounts Cycle to work scheme Salary finance - for loans, savings, budget planning and tips on managing debt Stockport Credit Union- for local financial advice
Job description Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specifications focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Experience Essential
Experience acting as a first point of contact and handling a high volume of queries via phone, email, and face-to-face Experience organising meetings, booking venues, and taking accurate minutes or action notes Experience of managing shared email inboxes and maintaining electronic and paper filing systems.
Desirable
Experience of supporting the facilitation of training Experience of working in a supporting role in specialist Human Resource areas including such as, Health and Wellbeing, Learning and Development or Organisational Development Experience using survey platforms or data collation tools. Podcasts/blogging/digital media
Skills Essential
Excellent written and verbal communication skills, with the ability to communicate effectively and clearly with staff at all levels. Strong organisational and time-management skills, with the ability to prioritize a varied workload and meet strict deadlines. Ability to provide administrative support to meetings, such as preparing minutes and maintaining an accurate action log.
Qualifications/Knowledge Essential
Evidence of Secondary education or equivalent. Evidence of recent continuous professional development. Clear understanding of data protection, confidentiality, and information governance principles. Familiarity with NHS systems (such as the Electronic Staff Record - ESR). Basic understanding of the core themes within the NHS People Promise and why staff engagement is critical in a healthcare setting
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Stockport NHS Foundation Trust
Address Tameside Hospital/Stepping Hill Hospital
Tameside/Stockport
SK2 7JE
United Kingdom
Employer's website http://www.stockport.nhs.uk/ (Opens in a new tab)