About this role
We are seeking an organised, proactive, and IT-savvy Company Secretariat Administrator to support the smooth running of our governance, administration, and operational processes. This is an excellent opportunity for a motivated individual who enjoys variety in their role and is keen to develop new skills. The successful candidate will play a key role in supporting company secretarial activities, coordinating meetings, maintaining records, and assisting with the implementation and ongoing administration of business systems. We are looking for someone with a positive attitude, strong attention to detail, and the ability to quickly learn and adapt to new technologies and business processes. Board & Committee Support Organise and coordinate board, committee, and management meetings. Schedule meetings and manage calendars for key stakeholders. Assist with the preparation of agendas and meeting packs. Assist with follow-up on outstanding actions and deadlines. Global Entity Management & Subsidiary Governance. Shareholder & Stakeholder Coordination. Technology, Data & Process Excellence. Team & Functional Support. Maintain company records, statutory registers, and governance documentation, ensuring they remain accurate and up to date. Support the preparation, distribution, filing, and retention of board and committee papers. Assist with company secretarial and corporate governance administration across the function. Systems Implementation & Administration Support the implementation of new business systems and software, such as Diligent, Sharepoint and Asana. Maintain internal systems and ensure information is accurate and up to date. Provide first-line support and guidance to colleagues using company systems. General Administration Provide administrative support across the Company Secretariat and Corporate Governance as required. Assist with the administration of documents, records, and filing systems. Assist with reporting and data management. Support projects and operational initiatives. Handle confidential information with discretion and professionalism.