About this role
Roles and Responsibilities
• Provide comprehensive secretarial and administrative support to the Head of Department (HOD) and departmental team to ensure smooth daily operations. • Manage calendars, schedule meetings, prepare agendas, record meeting minutes, and maintain accurate records and action trackers. • Develop, maintain, and administer document control systems, ensuring proper filing, tracking, and retrieval of departmental records. • Perform administrative duties including data entry, correspondence management, document preparation, printing, scanning, and filing. • Coordinate travel arrangements, including flight bookings, hotel reservations, visa processing, and travel expense claims. • Raise and monitor purchase requisitions for departmental requirements and ensure timely processing of administrative purchases. • Monitor and maintain departmental stationery, office supplies, and inventory to support uninterrupted operations. • Support departmental staff with day-to-day administrative activities and assist in the execution of special projects and ad hoc assignments. • Organize employee engagement activities such as birthdays, recognition programs, onboarding events, work anniversaries, and farewell gatherings. • Ensure confidentiality, professionalism, and effective communication while liaising with internal and external stakeholders. Qualifications & Experience • High School Diploma or equivalent qualification. • 5 to 7 years of administrative/secretarial experience, preferably within the Gulf region. • Proficiency in Microsoft Office applications and administrative systems/tools. • Strong organizational, communication, multitasking, and time management skills.