About this role
Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.
This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It?s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.
*Duties & Responsibilities*
* Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization. * Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders. * Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up. * Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements. * Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones. * Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time. * Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization. * Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information. * Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.
*What We?re Looking For*
* 6?8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors * Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required * Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes * Experience with SEDAR+ and public-company filings is an asset * Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting * Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly * Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations * Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next * Sound judgment and exceptional discretion when handling confidential and highly sensitive information * Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment
*Compensation & Benefits*
* Base salary of $90,000?$110,000, depending on experience and qualifications * Discretionary performance-based bonus, plus ST and LT incentive * Extended health benefits * Group RRSP with employer matching from day one * 4 weeks? vacation, plus 10 paid personal/sick days * Collaborative, values-driven team with a genuine commitment to work-life balance
Pay: $90,000.00-$110,000.00 per year
Benefits: * Dental care * Disability insurance * Extended health