About this role
Job SummaryThis position is located in the Board of Immigration Appeals, Executive Office for Immigration Review, U. S. Department of Justice. The incumbent coordinates administrative programs for the Board of Immigration Appeals, monitors program activities, analyzes operational issues, provides guidance, and recommends improvements to administrative support. This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.
QualificationsIn order to qualify for the Administrative Specialist position, you must meet the following minimum qualifications: FOR THE GS-09 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-07 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties: Reviewing administrative program information to identify procedural issues affecting office operations; Tracking administrative requests or project actions through established processes to support timely completion; Monitoring procurement or property activities for compliance with established administrative procedures; and Coordinating administrative support with internal staff or external service providers to address routine operational needs. (Your resume must CLEARLY demonstrate this experience) -OR- Education: Applicants must have a master's OR equivalent graduate degree, OR two (2) full academic years of progressively higher-level graduate education leading to a master's or equivalent graduate degree, or LL.B. or J.D. in a directly related field, that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. NOTE: Applicants must submit a copy of their transcripts for verification. -OR- Combination of Education and Experience: Applicants must possess a combination of the above described education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond one (1) year, i.e., 18 semester hours, may be combined with experience under this provision. NOTE: Applicants must submit a copy of their transcripts for verification. FOR THE GS-11 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-09 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties: Coordinating a designated administrative program to ensure actions meet established program requirements; Analyzing administrative operations to identify trends and recommend improvements in organizational efficiency; Preparing administrative status reports to identify issues requiring management attention; and Applying administrative regulations and procedures to resolve program issues with limited supervisory guidance. (Your resume must CLEARLY demonstrate this experience) -OR- Education: Applicants must have a Ph.D. OR equivalent doctoral degree, OR three (3) full academic years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree, or LL.M. in a directly related field, that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. NOTE: Applicants must submit a copy of their transcripts for verification. -OR- Combination of Education and Experience: Applicants must possess a combination of the above described education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-11 level. Only graduate education beyond two (2) years, i.e., 36 semester hours, may be combined with experience under this provision. NOTE: Applicants must submit a copy of their transcripts for verification. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here.
Major DutiesThe duties and responsibilities for a Administrative Specialist, GS-0341-9/11 generally include, but are not limited to, the following: Coordinating administrative programs in areas such as human resources, budget and finance, procurement, travel, records, facilities, training, security, telecommunications, and information resources. Evaluating administrative operations and supporting services to identify opportunities for improving organizational efficiency and effectiveness. Monitoring administrative actions and projecting requirements to ensure compliance with program guidance and established deadlines. Analyzing administrative data and operational trends to develop recommendations for improving processes and use of resources. Providing technical guidance on administrative regulations, policies, procedures, and program requirements. Preparing management reports and status information to support decisions and follow-up on administrative actions. Coordinating with internal offices, other government organizations, and vendors to address administrative requirements and operational issues.