About this role
Job SummaryThis position is located at the VA Augusta Healthcare System in Augusta, GA. Serves as the Secretary for the Deputy Director and performs a variety of administrative and secretarial duties, including but not limited to, independent action to assure timeliness and accuracy of reports, correspondence, etc., and providing a complete range of secretarial, administrative, and personal assistance to the Deputy Director .
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/01/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 07 position you must have served 52 weeks at the GS 06 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 8 position you must have served 52 weeks at the GS 7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Secretary services provide front office support for the Executive Office, primarily assigned to the Office of the Deputy Director. The Secretary is responsible for the daily routing of documentation and for managing phone calls and meetings for the Executive Office. The role requires proficiency in computer programs such as Microsoft Office and Adobe Acrobat. Duties include meeting planning, conference setup and support, processing travel actions, administering timekeeping and leave, creating and editing memos, and occasionally gathering data. Administrative secretary/assistant work to executive management in a health care setting Prioritizing, coordinating support and completing tasks within established timeframes Use of office automation equipment such as computers, telephones, conference equipment, copiers, and fax machines Following complex administrative procedures Experience developing and installing office procedures, policies and practices Use of computer programs, such as Microsoft Office (Word, Excel, and Outlook) Preparation of reports, correspondence, memoranda, and other forms of written communication Interfacing with outside organizations, referring visitors and callers to appropriate staff Instruct others on procedural requirements of a job Serving as a liaison to convey information Assembling/preparing information for a variety of meetings, reports and correspondence at the executive level Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (RESUME MUST SUPPORT THE EXPERIENCE CLAIMED. WE CANNOT ASSUME EXPERIENCE, SO BE CLEAR AND THOROUGH IN DESCRIBING EXPERIENCE AND INCLUDE START/END DATES; HOURS WORKED PER WEEK. Federal position MUST include series/grade/step.) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesMajor duties include but are not limited to: Receives visitors and telephone calls to the office of the Deputy Director ; Maintains the appointment calendar for the Deputy Director and is responsible for ensuring all commitments of Deputy Director are accurate. Ensures Deputy Director is ready for meetings; Performs secretarial duties for the Deputy Director to include typing taking and transcribing dictated material; compiling and preparing replies, committee minutes, and posting calendars. Follows up on action items to ensure timely response; Reviews all incoming correspondence for the Deputy Director to determine accuracy of format, grammar and policy and returns material for revisions prior to presentation. Establishes/maintains filing system for the as Deputy Director Ensuring timely retrieval as requested. Prepares travel arrangements, to include hotel and car rental reservations. Prepares all personnel actions to include access submissions. Notifies supervisory personnel when performance appraisals are due for and ensures Human Resources receives proper submissions. Receives and listens to patient concerns or from individuals on behalf of patients. Prepares reports of contact as necessary. Serves as timekeeper for the Deputy Director and assumes responsibility for that element of the position to include ensuring following timekeeping procedures. Serve as back up for other secretary's during their absence to maintain usual business. Orders and maintains office supplies and equipment; and Performs other related duties as assigned. Work Schedule: 8:00am-4:30pm Monday- Friday (Work schedule subject the change due to agency needs). Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required Position Description/PD#: Secretary (OA)/PD10553A and PD10554ARequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.