About this role
Job SummaryAbout the Position: Performs a variety of administrative and clerical duties in support of personnel management, in-processing of Department of Army permit applications, correspondence, purchasing, Government Purchase Card (GPC) holder processing, preparing training requests, and administration, time and attendance within Corps of Engineers.
QualificationsWho May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible People with Disabilities, Schedule A Postal Service/Peace Corps and Other Unique Authorities Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience GS-7: Qualified applicants will describe in their resume at least one year of specialized experience equivalent to the next lower grade with reviewing and validating time and attendance, drafting formal correspondence, and purchasing office supplies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position (i.e., Business Management/Administration, Personnel Management, or other directly related fields of study). (You must provide transcripts). OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Time in Grade Requirement at the 07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Specialized Experience GS-8: Qualified applicants will describe in their resume at least one year of specialized experience equivalent to the next lower grade with reviewing and validating time and attendance, drafting formal correspondence, purchasing office supplies, and preparing reports, charts, and graphs for distribution. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position (i.e., Business Management/Administration, Personnel Management, or other directly related fields of study). OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages. Time in Grade Requirement at the 08: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
Major DutiesExecute diverse clerical and administrative support functions, including property management, managing correspondence, coordinating Division schedules to meet critical suspense dates, and maintaining the emergency contact matrix.Facilitate regulatory program workflows by performing initial in-processing of permit applications, maintaining public notice mailing lists, managing the intake of public comments, and website postings.Serve as the primary Division timekeeper, utilizing (CEFMS) an automated system to input attendance data while collaborating with the budget team to verify that labor charge codes do not exceed authorized allotments.Coordinate personnel actions, recruitment, and onboarding, including preparing automated HR requests, arranging interview panels, managing position descriptions, and securing computer allocations for new hires.Manage the Division awards program by drafting performance and special act justifications, preparing certificates, tracking deadlines, and coordinating formal presentations.Serve as the Government Purchase Card (GPC) holder, executing cost-effective acquisitions for office supplies and services while maintaining a perpetual inventory of Division assets.Manage the computer refresh cycle in coordination with the IT team and provide system-use training to incoming administrative staff and supervisors.Advise Division and Branch Chiefs on administrative policies, regulatory personnel procedures, and procurement fund availability to ensure compliance with District standards.