About this role
Job summary
A full time opportunity has arisen for a Materials Management Assistant to join our team at the Royal Hallamshire hospital.
The post holder will assist in delivering an efficient and effective Materials Management, Receipt, and Distribution Service for OSCCA. Working closely with clinical teams, they will help ensure the timely availability of supplies and equipment, supporting the delivery of high-quality patient care and enabling clinical staff to maintain a greater focus on patients. Cross-site cover as required to meet service needs and ensure continuity of operations.
Main duties of the job
Support the provision of an efficient and effective Materials Management, Receipt and Distribution Service. Work closely with clinical teams to ensure the timely availability of stock, consumables, and equipment. Receive, inspect, record, store, and distribute goods across Theatres Undertake stock replenishment activities within stores and departmental areas. Maintain accurate records and complete all associated documentation. Use computer systems to record receipts, stock movements, and inventory information. Respond to enquiries from internal departments, suppliers, and external customers. Assist with stock checks, inventory control, and the investigation of stock discrepancies. Ensure stores, stock locations, and work areas are maintained in a clean, safe, and organised condition. Adhere to Trust policies, procedures, and Health and Safety requirements at all times. Contribute to service efficiency and continuous improvement initiatives. Provide flexible cross-site cover in line with operational and service needs. Support the delivery of high-quality patient care by ensuring clinical areas have the supplies they need when required.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications Essential
English and Mathematics Qualification at GSCE Grade 4/C or equivalent qualification/experience IT experiences in Microsoft office Suite, particularly email/excel and spreadsheets NVQ 3 in Health Care Support or equivalent or be willing to work towards
Experience Essential
Theatre Supplies Experience Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager Motivated, Innovative, receptive to change Excellent Customer Care Services Skills Excellent communication and team working skills both written and verbal
Further Training Essential
Willing to undertake training as required which is specific to the post as identified through service delivery.
Desirable
Willing to undertake further study
Special Skills/Aptitudes Essential
Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.
Values and behaviours PROUD Essential
Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised. Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity. Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service. Unity demonstrates unity by working in partnership with all members of multidisciplinary team and display commitment to the achievement of departmental goals. Delivery Be efficient/effective and accountable for own actions.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust
Address Sheffield Teaching Hospitals
Herries Road
Sheffield
S5 7AU
United Kingdom
Employer's website https://www.sth.nhs.uk (Opens in a new tab)