About this role
Job Title: Document Control SpecialistJob DescriptionThe Document Control Specialist supports scientific and quality operations by migrating data between systems, updating and standardizing procedures, and archiving and filing critical documentation in a regulated environment. This role focuses on maintaining accurate, compliant, and well-organized records that support research, development, and quality assurance activities within a highly regulated pharmaceutical and scientific setting. Responsibilities • Migrate data between document management and related systems while maintaining accuracy, completeness, and compliance with internal procedures and regulatory expectations. • Update, revise, and format standard operating procedures and related documentation to ensure consistency, clarity, and alignment with current practices. • Archive, file, and organize documents, including batch records and laboratory documentation, in accordance with established document control processes. • Review batch records and other quality documentation for completeness, accuracy, and adherence to Good Manufacturing Practice (GMP) and other regulatory requirements. • Perform data entry for quality, laboratory, and R&D documentation using Word, Excel, Adobe Acrobat, and other document management tools. • Support quality assurance and quality control teams by providing timely access to controlled documents and records. • Collaborate with R&D, laboratory, and QA/QC personnel to ensure documentation accurately reflects scientific activities and results. • Apply a strong understanding of scientific terminology, laboratory data, and batch record structure to interpret and manage technical documents. • Maintain a high level of organization and attention to detail when handling large volumes of documents and data. • Handle physical document archives, including lifting, moving, and organizing document storage boxes in a secure and controlled manner. • Follow all internal policies, procedures, and regulatory guidelines related to document control and data integrity. • Contribute to a high-impact documentation project that supports scientific operations within a global pharmaceutical environment. Essential Skills • High school diploma or GED (minimum requirement). • 1–2 years of work experience in a regulated environment. • Proficiency using Microsoft Word for creating, editing, and formatting documents. • Proficiency using Microsoft Excel for data entry and basic data organization. • Proficiency using Adobe Acrobat for working with PDF documents, including reviewing, editing, and compiling files. • Experience with document control or document management activities in a regulated setting. • Understanding of quality assurance and quality control principles. • Familiarity with Good Manufacturing Practice (GMP) requirements. • Experience with data entry and handling of quality or laboratory records. • Ability to review and manage batch records and related documentation. • Strong understanding of scientific terminology, laboratory data, and batch record structure. • High level of accuracy, organization, and attention to detail. • Ability to perform physical tasks, including lifting and moving document storage boxes. • Comfort working fully on-site in a controlled R&D or laboratory-adjacent environment. Additional Skills & Qualifications • Associate’s degree or Bachelor’s degree in Biology, Chemistry, Biotechnology, or a related scientific discipline. • Background in laboratory settings, quality assurance (QA), quality control (QC), research and development (R&D), documentation control, or similar scientific environments (preferred). • Experience working with FDA-regulated documentation and environments. • Exposure to scientific documentation, including laboratory records and batch record review. • Ability to collaborate effectively with cross-functional R&D and QA teams. • Strong communication skills for interacting with scientific and quality personnel. • Motivation to contribute to a meaningful, high-impact project that enhances scientific operations and compliance. Work EnvironmentThis role is fully on-site in an office setting within a controlled research and development environment. The position supports scientific and pharmaceutical operations, working closely with R&D, QA, QC, and laboratory teams. The work involves extensive use of computers and standard office software, including Microsoft Word, Excel, and Adobe Acrobat, as well as document management systems. The environment emphasizes regulatory compliance, data integrity, and precise documentation practices. The role includes handling physical document archives, which may require lifting and moving boxes of documents as part of routine duties. The assignment is project-based and is expected to run through the end of September, offering significant exposure to scientific documentation and compliance processes in a global pharmaceutical context. Job Type & LocationThis is a Contract position based out of Bedford, OH. Pay and BenefitsThe pay range for this position is $21.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Bedford,OH. Application DeadlineThis position is anticipated to close on Sep 10, 2026.About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.