About this role
Role Summary This Job Profile is not validated by Subject Matter Experts yet. Provide general administrative support to a department or group of professionals. Work is performed under general supervision and requires independence and discretion. Research a wide variety of information requests and prepare and analyze trends and status reports, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Assist in the formulation of the department budget, business planning, and related planning functions, with contact with customers, suppliers or employees outside the immediate work area. Job Responsibilities Administration Produce, update and provide best practice support on complex MS documents, databases and other departmental systems, advising colleagues when needed, and using own expertise to help improve processes. Correspondence Prepare tailored letters, emails and more complex reports and agendas and minutes of meetings for approval by a Board level executive. Data Collection and Analysis Collate and analyze data using pre-set tools, methods and formats. Involves working independently. Insights and Reporting Extract and combine data to generate standard reports. Document Preparation Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports. Business Meetings/Events Arrangement Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time. Work Scheduling and Allocation Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Operational Compliance Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure. Procurement Support others by carrying out a range of procurement activities. Involves following established procedures. Budgeting Monitor and analyze data using budgeting systems and protocols. Personal Capability Building Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. Education Post-Secondary Non-Tertiary Education Level 4