About this role
Event Coordinator
Position Description: Plans, coordinates, publicizes, and implements special events, including social events, recognition celebrations, conferences, and meetings. Facilitates production of events by coordinating with performing groups, arranging publicity, and approving expenditures.
Major/Essential Functions: 50% Dean’s Office Event Planning • Serve as lead coordinator for all Dean’s Office events. Proactively identify opportunities to improve college event experiences, streamline processes, and strengthen stakeholder relationships. • Consult with college leadership to determine objectives, requirements, and logistics. Manage venue reservations, setup, and preparation as needed. • Coordinate and execute local and regional college-level events, including invitation lists, RSVPs, attendee tracking, and on- and off-campus venue logistics. • Coordinate catering arrangements for executive leadership faculty meetings and similar gatherings on a request basis. • Maintain a college master calendar of events. Assist with coordinating official requests for the Dean to be present or speak at events in partnership with the Executive Associate. • Assist with event approval processes and paperwork. Support event funding requests and maintain expenditure detail, invoices, and vendor information for college events. • Manage the college’s internal checkout system for in-house event décor inventory. • Participate in campus-wide community building, collaborations, and co-branded events as appropriate, including serving on committees to build internal and external relationships on campus and in the community. 30% Department Event Support • Coordinate the college’s involvement and potential co-sponsorship in departmental events on a per-request basis, supporting the approval process and coordinating with the Senior Director of Financial and Administrative Services as needed to secure funding and Dean’s approval. • Serve as a resource for department-led events, offering consultation meetings to departments. Provide collaborative planning support and recommendations on event logistics, vendors, programming, and college resources. 10% Event Sponsorships • Identify and secure financial and in-kind sponsorships from corporate and community partners to expand college-level event programming. • Partner with departments seeking event sponsorships, providing guidance on the solicitation process, executing approved sponsorships, and ensuring proper paperwork and approvals are in place. • Identify and recommend student organization or community sponsorship opportunities for Dean review and approval, while executing all Dean-selected sponsorships, including college branding/logos, attendee coordination, proper paperwork (food forms, PCard), and annual tracking on the O Drive. • Ensure all sponsorships are properly stewarded before and after events, in coordination with departments and/or the Assistant Director of External Relations. 10% Other • Collaborate with the broader Marketing & External Relations team to ensure event marketing materials and swag designs are requested and shared through the appropriate channels. Maintain college brand consistency across event materials and special recognition items. • Coordinate orders for event marketing collateral, swag, printed pieces, event décor, and other required purchases, ensuring proper university and college branding. • Coordinate and serve as the main contact for the State Employee Charitable Campaign for the College of Health & Human Sciences. Manage and execute digital or printed materials to meet the annual fundraising goal. • Attend college/campus meetings as appropriate. • Some travel, evenings, or weekend availability as needed.
Required Qualifications: Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.
About the Department and/or College: As one of the four original colleges at Texas Tech University at its founding in 1925, the College of Health & Human Sciences (CHHS)has a rich history of investing in students, preparing them to impact the world around them. The College of Health & Human Sciences provides multidisciplinary education, research, and service focused on individuals, families, and their environments to improve and enhance the human condition. The college offers a wide range of outstanding and nationally recognized undergraduate and graduate programs and encompasses seven academic units that include Community, Family & Addiction Sciences; the Department of Design; Family & Consumer Sciences Education; Hospitality and Retail Management; Human Development and Family Sciences; Interdisciplinary Human Sciences; Nutritional Sciences; and the School of Personal Financial Planning. In further supporting its vision of providing premier research, outreach, and educational programs that enhance human well-being worldwide, the CHHS is also home to six centers and five institutes. When they graduate, our students are making an impact as educators, healthcare professionals, financial planners, hospitality managers, fashion merchandisers, designers, counselors, and nutrition experts.
Safety Information: Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University: Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.