About this role
Position Description
Analyzes and coordinates student records to ensure degree plan accuracy.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields.
Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
About the Department and/or College
The Whitacre College of Engineering (WCOE) was one of the university’s original four colleges founded in 1925 and later renamed in honor of Edward E. Whitacre, Jr. The WCOE has seven departments and approximately 5900 undergraduate and over 1000 graduate students. There are over 200 faculty/instructors and over 100 staff in the college. “We are a regionally rooted first class engineering college with national and worldwide impact.”
The Dean's Office in the Whitacre College of Engineering (WCOE) is dedicated to the success of our faculty, students and staff. This team serves as the leadership and operational hub of the college, guiding academic programming, faculty affairs, research initiatives, and student support, while balancing essential administrative functions. We value dedication, integrity, and hard work, fostering a supportive community that encourages collaboration, creativity and effectiveness. We believe our roles are crucial to the functioning of the entire college. Its leadership shapes the educational experience for students, drives impactful research, manages resources effectively, and ensures that the college maintains strong ties to industry, the community, and our alumni.
Major/Essential Functions
In this position you will Process departmental daily documentation and analyze student data and records to ensure degree plan accuracy and to support departmental data-driven initiatives.
Major/Essential Functions
- Maintain student files, process, and/or authorize documentation (such as dashboard requests, hour overload requests, college transfers, program changes, last 30-hour approvals, second-degree requests, Tuition Rebate reviews, and family invitation letters), and communicate with engineering advisors, students, or other stakeholders on request progress as needed.
- Run reports to provide contact information to the Associate Dean for Undergraduate Studies when faculty notifications are needed at the request of the Dean of Students Office
- Coordinate with the Associate Director of Academics/Graduation, Associate Dean for Undergraduate Studies, Senior Associate Dean of Engineering, and Registrar Office contacts to manage engineering foundational course scheduling, offerings, and room assignments.
- Analyze student data and reports focused on new or ongoing initiatives as assigned by the Associate Director of Academics/Graduation and Associate Dean for Undergraduate Studies.
- Analyze student Degreeworks and engineering graduation/commencement records for degree plan accuracy
- Prepare and update student reports for graduation
- Participate in graduation activity event logistics and execution at a variety of on campus locations
- Print labels and roll diplomas for distribution (in person and by mail)
- Maintain appropriate communication with students, faculty, staff and other stakeholders on graduation processes and other activities
- Other required duties as assigned by the Associate Director of Academics/Graduation and Associate Dean for Undergraduate Studies.
Knowledge, Skills, and Abilities
Excel Beginner Knowledge: Proficiency in basic Excel functions, data entry, spreadsheet formatting, sorting/filtering data, and simple formulas and charts.
Required Qualifications
Bachelor's degree required; one year related experience preferred.
Preferred Qualifications
Excel Intermediate Knowledge Preferred: Proficiency in data analysis using formulas and functions, PivotTables, conditional formatting, data validation, XLOOKUP, and report creation.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.