About this role
JOB DESCRIPTION POSITION TITLE: School Clerk, Pansy Kidd Middle School REPORTS TO: Principal NATURE AND SCOPE OF POSITION: The clerk shall manage the outer office by assisting guests and students, performing clerical duties, and keeping the principal informed of situations that are not routine occurrences. Major Duties: Receptionist and Communication:
• Welcome visitors and new students and direct them to appropriate school personnel.
• Answer telephone, record and relay messages, and answer routine questions.
• Send notices and messages to teachers
• Answer the intercom.
• Maintain a schedule of appointments and arrange conferences and interviews.
• Distribute mail, bulletins and menus; post bulletins and menus on bulletin boards.
• Handle student needs at the front counter.
Clerical:
• Write and keyboard letters at request of the principal.
• Record, fill out forms, and secure signatures for purchase requisitions, work orders, time sheets, travel requests or other routine forms and forward to the superintendents' office.
• Gather information and type reports at the request of the principal.
• Compile and type lists for honor roles, grade sheets, student insurance.
• Maintain daily student absence sheet, assist with registers, and communications to parents.
• Compile daily lunch count and inform cafeteria of number of students eating.
• Up-date and maintain office policy books and curriculum handbooks, form book and job description manual when directed to do so by the principal.
Pansy Kidd Middle School Funds and Accounts:
• Collect monies, issue receipts, make deposits, keep all activity accounts and prepare check requests for approval by principal.
• Act as cashier for cafeteria and make daily cafeteria report.
• Co-ordinate concession stand schedule and prepare report to disperse monies at the end of each semester.
Other:
• Co-ordinate beginning and end of year duplication, dispersement, and collection of various forms such as enrollment forms, want list, inventories, etc.
• Keep the principal informed.
• Other miscellaneous duties that contribute to the smooth operation of Pansy Kidd Middle School.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the board's policy on evaluation of support personnel.