About this role
Reception Duties: Ensure all staff, clients and visitors are made to feel welcome. Answer, screen, and forward incoming phone calls to appropriate staff. Ensure all visitors and staff signs the appropriate sign In book on arrival. Take delivery of post and distribute post to staff, ensuring all outgoing post is posted each day. Deal with all enquiries at the desk in a cordial and professional manner. Keep the reception area in order. Oversee the Stationery orders. Manage petty cash. Administrative Duties: Support the team in managing the administrative process and providing potential clients with information. Carry out a range of routine clerical activities such as sending out information packs, photocopying, typing letters / e-mails, filing documents, and taking minutes of meetings and other such duties, when requested by the management. Ensure that all administrative duties are carried out in accordance with the required timelines. Update electronic records on the database system. Assist with funding applications and returns. Undertake your role in a professional manner maintaining a high-quality standard of work, and work in accordance with the values of the Clare Immigrant Support Centre. The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility is required from time to time.. CE Scheme Skills