About this role
Job summary
An exciting opportunity has arisen to join the Cardiology Administration Team.
We are looking to appoint a Cardiology Consultant Personal Assistant (PA) to join our busy, friendly and supportive team, working 34 hours per week.
We are seeking an enthusiastic, well-organised and proactive individual to provide high-quality administrative and operational support to Consultant Cardiologists within a fast-paced and dynamic service.
This is a key role, essential to the smooth running of cardiology clinics and services. You will support patient pathways and act as a central point of contact for consultants, multidisciplinary teams, patients and external stakeholders, ensuring an efficient and professional service is delivered at all times.
Interview: 10th September
Main duties of the job
Type clinic and additional correspondence to GPs, patients and other allied health professionals in a timely and accurate manner Provide a fast and accurate audio-typing service using Trust-approved systems, including Amplify Cover for other Consultant PAs and medical secretaries during periods of absence to ensure service continuity Manage consultant email inboxes and take appropriate action on correspondence where required Relieve consultants of non-clinical administrative duties wherever possible Organise meetings, prepare agendas and take accurate minutes as required Provide line management to a team of medical secretaries/administrative staff, offering professional leadership, supervision and motivation to deliver a high-quality service Ensure Trust values are upheld and demonstrated on a daily basis, treating all patients with dignity and respect and maintaining a consistently high standard of service delivery
About us
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women's, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
Job description Job responsibilities
To provide a full, comprehensive and confidential secretarial service to Consultant Cardiologists, supporting the effective delivery of cardiology services.
Please refer to the job description for further details.
Person Specification
Qualifications Essential
oRSA II minimum or equivalent experience oVocational level 3 or equivalent experience in relevant field oGCSE in English and Maths or equivalent
Desirable
oOther typing qualification/proof of skill
Experience Essential
oRecent experience of Microsoft software package, including Word and Excel oNHS Administrative/secretarial experience including initiating and maintaining office systems oDemonstrable experience in dealing with the public and dealing with sensitive and confidential information
Desirable
oShorthand and/or minute/note taking oNHS Admin experience
Technical skills Essential
oComputer literate with word processing experience oAudio typing skills oAbility to supervise the workload of junior secretarial/clerical support staff within the admin team oAbility to work flexibly according to the needs of the service and adapt to changing aspects of the service oAbility to work as an effective team member as well as individually using own initiative oAdvanced keyboard skills
Desirable
oTomcat, Ecamis, EPR etc
Knowledge Essential
oGood understanding of secretarial procedures oKnowledge of Hospital patient management systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Dorset NHS Foundation Trust
Address Royal Bournemouth
Castle Lane
Bournemouth
BH7 7DW
United Kingdom
Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)