About this role
Competition # : 48944 Department: Public Prosecution ServiceLocation: HALIFAXType of Employment: TermUnion Status: NSGEU - NSPG Closing Date: 03-Sep-26 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.The core functions of the Nova Scotia Public Prosecution Service are to:Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.Participate in the development of criminal law and criminal prosecutions policy.Provide advice to police in respect of prosecutions generally or in respect of specific investigations For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/ About Our OpportunityThe Records Administrator works under limited supervision through case management, records management, and file management within the Public Prosecution Service on a daily basis.In this extremely busy office, you would be responsible for creating, managing and tracking all Public Prosecution Service criminal files and creating linkages between charges in the Justice Enterprise Information Network (JEIN) data base and the Prosecution Information Composite System (PICS). Updating offender history reports to assist Crown Attorney decision making and links PPS case files with court processes. Primary AccountabilitiesThe Records Administrator is responsible for: Accurate case file management including liaising with court administration staff to verify file endorsements Interacting with Crown Attorneys, support staff, other Justice partners, law enforcement agencies, court administrative staff, the criminal defense bar, general public, victims, witnesses and accused persons to provide information and assistance Consulting with Records Management professionals internally and externally in the application of the STOR/STAR records classification system and manages PPS files in compliance with policies, procedures and standards Qualifications and ExperienceTo be successful in this role you will have a high school diploma plus four years of records administration experience is required. An acceptable equivalent combination of education, training and experience may be considered. Experience in MS Word and Outlook (or other electronic email system) and Internet use is required, as well as accurate typing, word processing and data entry skills.The following are considered assets in this role: Exposure to the justice system and government services Experience with JEIN and PICS Working knowledge and understanding of the STAR/STOR central file management system or other central file management systems Working knowledge of the justice system, including the Criminal Code and other relevant legislation Experience working with legal documents and forms As the successful candidate, you will have demonstrated experience in an automated environment, you will possess strong prioritization and problem-solving skills, along with sound judgment, attention to detail and the ability to work under pressure to meet deadlines. You will have strong attention to detail, prioritization and problem-solving skills, and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines.Lifting of heavy boxes, weighing approximately 25 - 30 pounds, is a requirement in this role.All successful candidates must be able to pass appropriate