About this role
Job summary
We have an exciting opportunity to join our busy yet supportive HR Medical Staffing team as a Medical Recruitment Administrator.
You will provide a professional, confidential and proactive administrative service to the Team as the first point of contact to staff and external stakeholders contacting the department.
Supporting the team with comprehensive administrative tasks and the management of projects, gathering information and undertaking enquiries as and when necessary.
Main duties of the job
Sort and prioritise daily work to meet the needs of advert preparation, Interviews, Conditional Offers, Contracts and requests received via the medical recruitment and advert email Process ID Checks, DBS outcomes, advising managers of any further information required and then the outcome of the check Support managers wishing to advertise posts both on the Trust website and via published media by recommending the most appropriate, cost effective means Support and advise on overseas recruitment campaigns, which will entail processing Certificates of Sponsorship and Leave to Remain applications, providing support to managers and employees; liaising with the Home Office when required, liaising with approved accommodation providers and facilitating on-boarding local orientation and welfare Process all adverts, liaising with Trust managers and external agencies as necessary, ensuring accuracy through proof reading all final adverts Collate and report advert response analysis for the purpose of informing the advertising strategy; thereby providing evidence based advice to managers Manage individual recruitment plans on TRAC (electronic recruitment system), from start to finish, supporting and advising managers as required
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About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Job description Job responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person Specification
Qualifications Essential
Educated to a minimum GCE or equivalent NVQ Level 2 in a relevant subject or equivalent qualification or significant equivalent previous proven experience
Desirable
Specialist qualification (or working towards) Evidence of Continuing Professional Development
Experience Essential
Evidence of working in high volume administration Experience of working within a pressurised and busy environment Microsoft Office and IT experience Understanding of best practice within recruitment Demonstrable experience in dealing with sensitive and confidential information
Desirable
Experience of dealing with confidential information Minute taking
Knowledge Essential
Understanding and recognising the importance of confidentiality and data protection Understanding of policies and procedures, regulatory and legislative rules Understanding of and commitment to the promotion of equal opportunities and diversity management
Desirable
NHS IT systems (e.g. ESR, Integra)
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name East Suffolk and North Essex NHS Foundation Trust
Address Colchester/Ipswich Hospital
Colchester/Ipswich
CO4 5JL
United Kingdom
Employer's website https://www.esneft.nhs.uk/ (Opens in a new tab)