About this role
Committees Coordinator
Location: Their office is in central London at the Royal College of Surgeons and they operate hybrid working arrangements (at least 1 day a week to be spent in the office).
Contract: Full-time, permanent
Salary: £33,000 per annum
Reports to: Governance and Committees Lead
Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year
Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation
Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments.
Position Overview
The position will provide high-quality administrative and operational support to the BAUS Governance and Committees LeadThe position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees.
You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records.
The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date.
Main Job Functions
Elections
Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communicationsMaintain up to date committee membership lists and a schedule of upcoming elections and role vacancies Awards and Bursaries
Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectivelyLiaise with Committee Executive Officers, committee members and external education providers Meeting Management
Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day Governance & Committee Support
Manage governance records, registers and digital platforms Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communicationsManage methods, processes and procedures for documentation of governance activityProvide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital mediaEnsure adherence to record retention policies and ongoing management of governance records. Administration
Provide administrative and coordination support for education events, as requiredCoordinate and administer induction processes for Section Executive OfficersAdminister and collate the output of BAUS surveysExplore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs Experience / qualifications required
Minimum of three years’ experience working in a similar administrative function in a professional bodyHigh level administrative experience in a busy environmentProven ability to prioritise and manage multiple assignments at any given time and meet deadlinesExcellent attention to detailTechnical proficiency; strong IT skills and competence with document management systemsExceptional communication skills Equal Opportunities Statement
They are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. They welcome applications from people of all backgrounds and actively promote equality of opportunity in their recruitment and employment practices.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.
Due to the volume of applications they may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.