About this role
Job summary
The Clinical Governance Team are looking for a committed and enthusiastic individual to provide high-quality secretarial and administrative support to our busy and friendly team.
The successful candidate will be computer literate, with excellent attention to detail, strong organisational skills, and a commitment to consistently delivering a high-quality service.
In this role, you will act as a Team Administrator/Coordinator, requiring excellent communication skills and a proactive approach to supporting team activities. You will play a key role in ensuring governance processes run effectively, contributing to the delivery of safe, high-quality mental health care.
This post requires a flexible and adaptable approach, with the ability to prioritise and manage a varied workload. You will work both independently and as part of a team.
In return, we offer support, supervision, and development opportunities within a rewarding and impactful role.
Main duties of the job
To provide comprehensive secretarial and administrative support to the Business Manager and wider team. To coordinate meetings, including preparing agendas, taking accurate minutes, and distributing documentation in a timely manner. To maintain and monitor staff sickness and absence records, ensuring accuracy and confidentiality of employee information. To use the Trust Shared Business System (Oracle) to raise requisitions, process orders, and receipt invoices as required. To maintain oversight of administrative processes and workflow within the team, supporting efficiency and effective service delivery. To consistently deliver a high-quality, service user-focused service, promoting excellent customer care and effective working relationships. To support clinical governance processes, including data management, reporting, and coordination of governance activity. Please see associated Job Description and Person Specification for more details on the main responsibilities.
About us
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
If you like the sound of that, then come and join our team.
Job description Job responsibilities
Please see the Job Description and Personal Specifications for full details of the role and responsibilities.
Person Specification
Qualifications Essential
Good standard of secondary education; GCSE at Grade C or above.
Experience Essential
Significant experience of working as an administrator or secretary and the procedures. Experience of producing documents to a high standard of presentation with good accuracy. Experience of generating own correspondence Experience of working as part of a team. Ability to work under pressure.
Skills Essential
Ability to be able to plan workload associated with key meeting dates. Plan, organise and facilitate meetings and minute taking. Ability to work on own initiative and prioritise own workload. Ability to work to tight deadlines and deal with conflicting demands. Ability to learn and utilise new IT systems. Ability to work under pressure and take responsibility. Ability to use computer equipment.
Effort Essential
Ability to be able to deal with conflicting demands. Ability to deal with potentially emotionally sensitive and challenging material
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sussex Partnership NHS Foundation Trust
Address Portland House
Richmond Road
Worthing
BN11 1HS
United Kingdom
Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)