About this role
Job summary
An exciting opportunity has arisen for a kind, caring and compassionate admin professional to work as a Team Secretary for the Mid-Sussex Neighbourhood Mental Health Team, Specialist Adults at their Linwood Site in Haywards Heath. This is a permanent, full-time position for 37.5 hours per week.
You will require excellent administrative/secretarial skills, a good knowledge of Word and Outlook, and experience of working with the public. In return for your skills and expertise, we can offer you a variety of rewarding challenges, training and development and the opportunity to work within a very friendly and supportive team.
You may be required to help on our reception to cover annual leave; you will need to enjoy acting as the first point of contact to our service, be welcoming, caring and kind. You will need excellent communication skills as well as a commitment to caring for people in the local community.
Main duties of the job
Completion of clinic letters and other correspondence with high levels of accuracy and within a timely manner, working within a secretarial typing pool. Scheduling appointments and diary management. Telephone and email communications. Scanning & Uploading documents. Ordering Office Stationery via Oracle. To participate in the Trust's supervision and appraisal system. Reception - to help cover when needed - to welcome visitors, answer telephone enquiries, taking prescription requests, handling incoming and outgoing post.
About us
We are a busy, friendly and caring administration team, based at Linwood community centre in Haywards Heath. We provide secretarial and administrative support to a variety of clinical staff. The administration team consists of telephonists, receptionists, secretaries and senior administrative staff.
As part of our commitment to quality and professionalism, the Trust ensures that all new staff undertake a thorough induction programme. Additional training will be provided at local level and full support is always available as part of ongoing growth and development.
As a mental health trust, we place a large focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
As well as knowing you are making a valuable contribution in supporting the care of service users in the community, you can expect to receive:
Generous holiday entitlement, starting at 27 days + bank holidays per annum pro rata.
NHS pension.
Access to a host of discount schemes (e.g. gyms, shopping, restaurants and cars).
Access to numerous wellbeing and support programmes.
Excellent supervision programmes, with ongoing opportunities for training and development.
The opportunity to grow professionally in the Trust.
Job description Job responsibilities
You must be able to work as part of a multidisciplinary team. Effective communication skills and a commitment to caring for patients in the community must be demonstrated.You will require:. Previous administrative/secretarial experience. Knowledge of software programmes/IT systems. Experience of working with the publicIn return we can offer:. Comprehensive induction package. Supportive working environment. Excellent educational/training opportunities
For further information please contact Zenna Needham, Admin Team Leader on 0300 304 0052.
Person Specification
Qualifications Essential
NVQ 3 or equivalent RSA 3 or equivalent experience and evidence of further practical experience or equivalent Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience Essential
Proven experience of a range of secretarial procedures Experience of producing documents to a high standard of presentation with good accuracy Experience of maintaining office systems Experience of working as part of a team
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sussex Partnership NHS Foundation Trust
Address Linwood NMHT
Butlers Green Road
Haywards Heath
RH16 4BE
United Kingdom
Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)