About this role
Job summary
The post holder will be a member of the post graduate education team within the Medical Education department and will be responsible for providing organisational and management support to the delivery of resident doctors' clinical placements, whilst working closely with Postgraduate administration team, Postgraduate Education Manager and training programme directors and Director of Medical Education.
The role holder will act as a key point of contact within the trust for resident doctors and has an essential liaison function between the trust and relevant programme team within NHSE. The post requires a high level of self-directed work, great organisational skills, troubleshooting and the ability to deal sensitively with senior clinical and nonclinical staff.
Main duties of the job
Provide an efficient and comprehensive administrative support to the postgraduate education department always maintaining a high professional standard when liaising with colleagues, resident doctors, consultants and other trust colleagues. Assist with the processing of study leave applications for trainees, Specialty and specialist doctors (SAS) and consultants. Maintain and oversee database of Educational and Clinical Supervisors - consultants supporting resident doctors, ensuring that their training is up to date. Develop and maintain a database of locally employed doctors (LEDs) Support and administer various teaching programmes: foundation, GP programme, as well as weekly multi-disciplinary Grand Round meetings, by booking a venue, recruiting speakers / presenters and ensuring that it is advertised appropriately. Provide administrative assistance to resident doctors' corporate inductions, working closely with Postgraduate Education manager and other colleagues within the team. Support various training programmes as and when necessary, working closely with Postgraduate co-ordinators, training programme directors and Postgraduate Education Manager. Administrate room bookings at the Postgraduate Medical Education Centre's (PGME) lecture theatre and seminar rooms, keeping accurate and up to date records for PGME team as part of cross covering the centre's facilities.
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK St Mark's Hospital: an internationally renowned specialist centre for bowel disease Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre. We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
"We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with general data protection regulation (GDPR)."
Job description Job responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person Specification
Education and qualifications Essential
Educated to degree level in relevant subject or equivalent level of experience of working in a large organisation Education to A 'Level /NVQ level 4/City and Guild certificate or equivalent in maths and English
Desirable
Medical Education knowledge and experience
Knowledge and Experience Essential
Experience working in NHS Hospital environment Experience working in an educational support role
Desirable
Understanding of NHS England's regulations and guidelines in respect to resident doctor training programmes
Skills, abilities and attributes Essential
Excellent verbal and written communication skills with the ability to convey key messages and processes to both clinical and operational staff Fully competent in Microsoft Word, Outlook, Excel and data base principles Ability to prioritise work and address conflicting demands Ability to prioritise work and address conflicting demands
Desirable
Prior experience of administrating resident doctor portfolios
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name London North West University Healthcare NHS Trust
Address Ealing Hospital
Ealing Hospital
London
UB1 3HW
United Kingdom
Employer's website https://www.lnwh.nhs.uk (Opens in a new tab)