About this role
Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office. Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path. Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test. Job responsibilities
· Providing day-to-day secretarial support for a team of lawyers · Preparing and formatting documents; creating presentations and reports · Handling correspondence and managing phone calls in both Polish and English · Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML) · Working with the Business Development & Marketing Department to prepare offers and submissions to rankings · Managing virtual data rooms (VDR) for due diligence purposes · Managing lawyers’ calendars for journeys, meetings and videoconferences · Settling lawyers’ business expenses in accordance with the firm’s internal policies · Preparing lawyers’ time records, necessary for the invoicing process · Liaising with clients, institutions, offices, and courts · Cooperating with internal administrative departments Qualifications Skills & Competencies · Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable · Excellent command of Polish and very good spoken and written English skills (at least at the B2 level) · Reliability and high attention to detail · Professional demeanor, discretion, and a strong team-oriented attitude · Excellent organizational skills and ability to set priorities · Ability to work under time pressure Education · University degree Technology · Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)
Nice to have · Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset
What we offer · Stable employment based on an employment contract · Work in an international, professional, and friendly environment · Attractive remuneration · A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills) · Cafeteria-style benefits plan · Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events · Work in a modern, comfortable office in Varso Tower