About this role
Job summary
University Hospitals Sussex is the subject of an important Independent Maternity Review (IMR), commissioned by the Department of Health on behalf of the Secretary of State. This is due to start in October 2026 and is expected to last at least 3 years. The review will examine approximately 1,000 cases of stillbirths, neonatal deaths, maternal deaths, neonatal harm due to severe brain injury and severe maternal harm dating back to at least 2018 to understand what happened, reach conclusions on the care provided, provide answers for families and identify learning for the organisation and wider NHS. The review is, by its' very nature, extremely sensitive and politically charged. The impact is expected to be significant for the families at the heart of the review, current and past staff and the wider organisation.
Embedded in Perinatal teams,the role will support the Programme team to manage the workload associated with theSussex review, as well as the recommendations from the IMR at Nottingham and Baroness Amos's National Maternity and Neonatal Investigation. They will ensure there is a robust approach to tracking, allocating and responding to requests for information and evidence. They will also support routine processes toenablePerinatal teams to make tangible improvements to care for women and babies e.g. organising meetings, collating papers and evidence. Diligent attention to detail, sensitive and empathetic communication with staff and families is essential.
Main duties of the job
Key responsibilities include:
Managing and tracking requests for information, evidence and actions, ensuring responsibilities, deadlines and responses are clearly recorded and monitored. Supporting the development and maintenance of programme plans, action trackers, risk registers and improvement workstreams. Organising meetings, workshops and improvement events, including diary management, agenda preparation and collation of supporting papers. Maintaining document libraries, electronic filing systems and SharePoint sites to ensure accurate governance records and evidence of compliance are readily available. Preparing reports, presentations and other documentation, and assisting with the collection and analysis of data to support reporting requirements. Monitoring progress against delivery plans, escalating risks to deadlines and supporting the timely completion of programme actions. Supporting the development of staff and public communications relating to the maternity improvement programme. Providing administrative support for procurement and finance processes, including raising purchase orders, processing invoices and maintaining accurate records. Working collaboratively with clinical and operational teams to ensure information shared externally is accurate, complete and appropriately governed.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Job description Job responsibilities
This vacancy is advertised as a time-limited opportunity is expected to be undertaken on a secondment basis for internal applicants. Before applying, internal colleagues must discuss the opportunity with their current line manager to confirm whether they can be released from their substantive role if successful. Release to undertake a secondment is not automatic and must be agreed between the colleague, their current line manager, and the recruiting line manager.
Please see attached job description for full details.
This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Person Specification
Qualifications Essential
NVQ Level 3 or Diploma or have equivalent experience demonstrated in a similar post. GCSE English and Maths RSA III Typing
Desirable
ECDL qualification
Experience Essential
Experience of working in the NHS in administration or clerical roles Good skills in the use of Excel and developing monitoring systems. Experience in delivering service improvement. Knowledge of interpreting statical data and report writing Knowledge of a range of work procedures and practices in relation to HR Knowledge of a full range of administrative systems Knowledge of medical terminology
Desirable
Experience of working with MDT teams Knowledge of UHS NHS Foundation Trust or ESHT Information Technology and Patient Administration systems. Familiarity with the common findings from previous maternity and neonatal reviews Experience of working within women and or children's health care services
Equality, Diversity, and Inclusion Essential
Evidence of having undertaken own development to improve understanding of equalities issues Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279)
Address Worthing Hospital
Worthing
BN11 2DH
United Kingdom
Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)