About this role
Job summary
To provide clerical support to the Child Health Department mainly within the school-age department. The role involves: filing of essential paperwork into physical notes, these include clinic letters, sensitive reports, and consent forms. Creating new Child Health records, both electronically and manually, data inputting on the Child Health computer system, updating child health records, photocopying and distribution and checking of letters, Opening post. Strict confidentiality will be maintained at all times.
Main duties of the job
Provide clerical and administrative support to the Child Health Department, primarily within the School-Age Service. File clinic letters, consent forms, sensitive reports, and other essential documentation into patient notes. Create and maintain Child Health records both electronically and manually. Input, update, and verify information on the Child Health computer system. Ensure patient records are accurate, complete, and up to date. Photocopy, prepare, and distribute correspondence and other departmental documentation. Check letters and documentation for accuracy before distribution. Open, sort, and distribute incoming post. Retrieve and store patient records in accordance with departmental procedures. Handle confidential and sensitive information in line with NHS policies and data protection requirements. Assist with general office administration to support the efficient running of the Child Health Department. Work collaboratively with colleagues and healthcare professionals to ensure effective service delivery. Maintain high standards of confidentiality, professionalism, and accuracy at all times. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
Meets all essential criteria as per attached job description/person specification
Desirable
Meets all desirable criteria as per attached job description/person specification
Knowledge Essential
Meets all essential criteria as per attached job description/person specification
Desirable
Meets all desirable criteria as per attached job description/person specification
Experience Essential
Meets all essential criteria as per attached job description/person specification
Desirable
Meets all desirable criteria as per attached job description/person specification
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Betsi Cadwaladr University Health Board
Address Ysbyty Bryn Beryl
Caernarfon Road
Pwllheli
LL53 6TT
United Kingdom
Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)