About this role
Are you an experienced administrator who enjoys being at the centre of a busy professional office? We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination. The role is fully office-based, five days per week , so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow. Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary. Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team Managing diaries, arranging meetings and preparing meeting rooms and refreshments Preparing and formatting letters, reports, proposals, presentations and meeting minutes Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation Maintaining accurate client records, contact details and filing systems Supporting the administration of client accounts and tax returns, with training provided on the relevant systems Processing invoices, expenses and other routine financial administration Coordinating travel, accommodation, couriers, post and banking where required Providing reception cover as part of the office rota and welcoming clients and visitors Assisting with client meetings, office events and social activities Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records