About this role
About the Client A US-based client is growing its pipeline and operations. They engage independent contractors and prioritize clean data, consistent follow-through, and reliable administration. They value dependable, process-minded partners who can integrate smoothly and help the founder stay focused on high-impact work. Why does this role exist? The team needs a part-time executive assistant with commercial real estate experience to take ownership of recurring administrative work, manage scheduling and communications, and maintain a clean CRM/database. This role will streamline core processes, support day-to-day operations, and ensure information flows from spreadsheets into RealNex (or similar) accurately. The mission is to create reliability and structure so the principal can offload tasks with confidence and scale efficiently. Calendar, inbox, and communications management Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments. Monitor and triage email; draft responses; follow up on open items. Handle inbound/outbound calls professionally; conduct client outreach as requested. Commercial real estate database and CRM ownership Clean, update, and maintain contact/lead records in RealNex (or similar CRE CRM). Import/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data. Track people entering/leaving the database; uphold data hygiene standards and SOPs. Administrative operations and task execution Prepare meeting notes, track action items, and manage recurring tasks. Coordinate travel (flights, hotels, ground), purchases, and basic bill payments per SOPs. Conduct light research to support transactions, outreach, and vendor coordination. Process building and reliability Document workflows/SOPs for scheduling, communications, and data management. Identify gaps, propose improvements, and proactively prevent dropped balls.