About this role
QUALIFICATIONS:
• High School diploma or GED.
• Prior office experience.
• Excellent organizational Skills.
• Excellent communication skills both written and oral.
• Self-directed and Self-motivated
• Ability to prioritize multiple tasks on a daily basis
• Computer knowledge including proficiency in Microsoft office, Word, Excel
• Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside
SUMMARY: Maintains and organizes file room while also completing general office duties.
Filing Duties:
• Maintains organization and security of file room and closed file storage area.
• Maintains and manages open client files for various programs.
• Organizes, sorts and files all applicable paperwork into individual client files.
• Creates and opens new client files within designated time frames.
• Understands and adheres to DCFS and YSBIV standards.
• Receives closing paperwork/notifications and closes client files within designated time frames.
• Routes closed Foster Care file copies to DCFS according to DCFS standards.
• Purges archived files in a timely manner in accordance with DCFS standards and YSBIV Operating Policies.
• Shreds confidential materials.
General Office Duties:
• Maintains supply inventories and is responsible for ordering of supplies.
• Processes applicable accounts payable invoices and check requests.
• Ensures all applicable receipts are collected and processed in a timely manner.
• Maintenance and scheduling of office vehicles.
• Maintain and track agency owned vehicle logs and use sheets.
• Completes work within specified time frames.
• Maintains confidentiality of information heard, seen, and discussed in the agency.
• Assist in quality improvement efforts.
• Demonstrates the ability to remain friendly and cooperative during all working conditions.
• Notify Supervisor and Fiscal Department of any irregularities.
• Maintains a neat and professional appearance.
• Maintains visitor logs and badges.
• Prepares and submits the appropriate monthly office checklists.
• Maintains the daily functions of the office including greeting clients, answering phones, opening incoming mail, posting outgoing mail, and disseminating faxes and paperwork.
• Prepares and submits the appropriate monthly office checklists.
• Schedules visit/conference room requests.
• Works closely with IT to ensure readiness of equipment for new employees and maintenance of office equipment.
• Actively participates in YSBIV’s continuous quality improvement program (CQI).
Core Competencies:
• Organized
• Communication skills
• Self-motivated
• Computer knowledge
• Multitasker
$22/hour