About this role
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location.
About our client
Our client is a family-focused estate planning law firm based in California that helps individuals and families protect their assets, plan for the future, and avoid legal complications for their loved ones.
Role Overview
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support a busy attorney-entrepreneur. This role is a unique hybrid of Executive Assistant, Personal Assistant, and Virtual Receptionist, designed for someone who thrives in a fast-paced environment and takes pride in creating structure, efficiency, and clarity.
You will act as a trusted extension of the executive—managing communications, coordinating schedules, supporting client interactions, and handling select personal tasks. This is a high-trust, high-impact role requiring strong judgment, discretion, and the ability to anticipate needs before they arise.
Key Responsibilities
Executive & Administrative SupportManage and prioritize executive email inboxes (business and select personal), including drafting responses and flagging key deadlinesMaintain calendars, task lists, and schedules to ensure seamless day-to-day operationsCoordinate meetings, appointments, and travel arrangements (domestic and international)Act as a liaison between the executive, clients, and referral partnersClient Communication & ReceptionServe as the first point of contact by answering and routing incoming calls professionallyHandle client inquiries and ensure timely, accurate follow-upsMaintain clear and organized communication recordsOperations & CoordinationTrack tasks, deadlines, and follow-ups to ensure nothing falls through the cracksSupport internal workflows and maintain organized documentation and recordsAssist with reporting, coordination, and administrative processesEvents & Communications SupportAssist with webinars, workshops, and events (logistics, sign-ups, materials)Create simple graphics and coordinate email communications (newsletters, updates)Monitor event participation and organize follow-up actionsPersonal Administrative SupportManage personal scheduling and service coordination (cleaning, appointments, etc.)Track personal communications and summarize key action itemsSupport family-related logistics (school communications, activities, scheduling)Requirements
3+ years of experience in an Executive Assistant, Administrative, or Customer Support roleExceptional organizational skills with strong attention to detail and follow-throughFluent English with clear, professional verbal and written communicationExperience handling phone-based communication and client-facing interactionsProficiency with Google Workspace, email platforms, and online toolsAbility to work independently, prioritize effectively, and anticipate needsHigh level of discretion when handling confidential informationStrong problem-solving skills and a calm, professional demeanorNice to Haves:Experience supporting executives, founders, or business owners directlyBackground in legal, healthcare, or service-based industriesFamiliarity with CRM systems, scheduling tools, or call-handling platformsExperience coordinating events, webinars, or client communicationsBasic design skills (e.g., Canva) for simple graphics and contentProactive mindset with a focus on improving processes and workflows