About this role
Job Information Job Title: Specialist of Payroll
Department: Financial Services
Reports To: Assistant Director of Payroll
FLSA Status: Non Exempt
Work Calendar: All 12 Month Staff
Salary Scale: Clerical Salary Scale
Job Summary and Purpose Review, revise and process monthly payroll entries submitted by schools and departments. Maintains accurate employee records in ERP system. Maintains employee deductions in collaboration with assigned vendors. Balances pay and deductions while maintaining accurate reporting. Provides training and support to location based payroll representatives.
Work Objectives/Essential Functions
• Verifies time and leave reports submitted from each school location and executes corrections as needed.
• Processes monthly deduction and pay code changes in the ERP system.
• Executes required personnel actions to include hourly/sub personnel setup, direct deposit and tax changes, and name/address changes.
• Verifies and balances payroll entries prior to processing monthly payroll. ? Reconciles pre- and post-tax deductions.
• Prepares payroll reports as necessary.
• Assists employees with pay related questions, employee portal access, and leave inquiries.
• Maintains appropriate payroll records and files.
• Assists in training new school / department based payroll representatives.
• Responds to written and oral requests for information promptly and thoroughly.
• Complies with all District and School policies and regulations, including guidelines for confidentiality.
• Engages in ongoing professional development relevant to the position.
Education and Experience Education Attainment (Required): High school diploma or equivalent
Education Attainment (Preferred): Educational supplement via courses in bookkeeping, accounting, or related field
Relevant Experience (Required):
Relevant Experience (Preferred):
Industry Licensure or Certifications (Required):
Industry Licensure or Certifications (Preferred):
Additional Knowledge, Skills, and Abilities
• Knowledge of Payroll processes and procedures.
• Knowledge of Stafford County School Board financial management policies and procedures.
• Knowledge of standard accounting principles, terminology, methods, procedures, and equipment.
• Knowledge of standard office procedures, practices, and equipment.
• Ability to operate computers and other standard office equipment necessary for maintaining records.
• Ability to follow detailed procedures and perform mathematical computations with accuracy.
• Ability to work with intermediate proficiency in Microsoft Office, Google Suite and Smart Find Express programs.
• Ability to work cooperatively in a team environment to meet goals.
• Ability to organize and perform work independently.
• Ability to meet deadlines for all work, even when working on multiple projects.
• Ability to show sustained effort and enthusiasm in the quality and quantity of work.
Core Expectations of All Stafford Schools Employees
• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight Demands Weight Demands Rarely Occasionally Frequently
Lifting – 1–25 lbs X
Lifting – 26–50 lbs X
Lifting – 50+ lbs X
Carrying – 1–25 lbs X
Carrying – 26–50 lbs X
Carrying – 50+ lbs X
Pushing/Pulling – 1–25 lbs X
Pushing/Pulling – 26–50 lbs X
Pushing/Pulling – 50+ lbs X
Physical Demands Physical Demands Rarely Occasionally Frequently
Standing X
Sitting X
Walking X
Reaching X
Turning/Twisting X
Balancing/Climbing X
Stooping/Kneeling X
Crouching/Crawling X
Classification Details (Completed by Human Resources) Job Family: SPECIALIST-SERVICE 12 NE
Calendar: ALL 12 MONTH STAFF
Pay Structure: CLERICAL SALARY SCALE
Position: 915022004
FLSA Status: NON EXEMPT
Job Grade: CP25
Job Code: 0027
Status: ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.