About this role
About the Client A fast-moving solo founder operating across IT consulting, real estate, and a Go High Level services business is seeking proactive, tech-savvy support. The client is building foundational systems (corporate formation, domains/web presence, operations) while juggling multiple income streams that demand reliable coordination and discretion. Daily communication happens in a secure, blockchain-based environment with an emphasis on efficiency, confidentiality, and operational follow-through. Why does this role exist? This role exists to restore control over time, communication, and operations so the founder can focus on high-level decisions and growth. The assistant will own email, calendar, Go High Level execution, and day-to-day coordination across IT, real estate, and marketing activities to reduce chaos and missed commitments. Ultimately, the role builds repeatable systems and proactive workflows that prevent emergencies from becoming disruptions. Inbox, Calendar, and Time Orchestration Own Outlook/mail.com inboxes: triage, prioritize, label, and draft replies; maintain daily executive brief. Take full control of scheduling across time zones; confirm/reschedule appointments and build buffers. Implement time-blocking, reminders, recurring cadences, and SOPs that minimize missed or late meetings. Go High Level (GHL) Operations Set up and maintain pipelines, calendars, automations, forms/funnels, and campaigns. Manage contact lists, tagging/segmenting, and list hygiene; coordinate outbound and follow-ups. Monitor funnel/campaign performance and troubleshoot issues or propose improvements. Social Media and Light Content Draft, schedule, and publish posts on Instagram, Facebook, X, and TruSocial. Repurpose content; perform light editing/design in Canva aligned to brand guidelines. Maintain a content calendar and report on consistency and engagement trends. Research, Compliance, and Business Foundations Research corporate formation and state compliance (e.g., California vs. alternatives); track filing deadlines. Coordinate domain registration and basic website setup with vendors; maintain a compliance calendar. Document SOPs/processes and keep an organized knowledge base up to date. Real Estate and Vendor Coordination Liaise with tenants and contractors; schedule maintenance and coordinate property tasks. Maintain records in property management software (system TBD by client). Create and manage an after-hours escalation playbook and coordinate on-call vendors for emergencies. Executive Support, Tools, and Confidentiality Communicate daily via OurLink; join scheduled calls via Google Meet as needed. Use AI tools (Gemini, Claude, ChatGPT) to draft summaries, outlines, and first-pass content. Handle sensitive data with strict confidentiality and comfort working under NDA.